Job Description
POSITION PURPOSE:
The purpose of this Payroll Administrator role is to perform the computations, processing record keeping functions of the organizational wide Payroll Department, adhering to the FLSA requirements and to the requirements of the Collective Bargaining agreements. Assist in the training of new payroll team members.
ACCOUNTABILITIES:
Performs payroll closing from hand off (i.e., process and close payrolls, create checks, direct deposits, tax administration).
Handles all processes with the pre-check of the payroll check list including, but not limited to the following: GTL calculations, deductions computation, tax audits, and 401k/403b catch up calculations.
Responsible for the payroll check production process which includes printing and sealing of the payroll checks and vouchers for distribution either by US Mail.
Enters or loads all facets of payroll data into Global Oracle Fusion.
Responsible for running assigned payroll queries.
Communicates with outside agencies as a service to our employees within our company guidelines.
Updates various reports according to the appropriate schedules, i.e. dues and hours reports
Generates and balances reports pertaining to the billing of the voluntary deductions
Acts as a Payroll Liaison for all assigned organizations as their payroll contact
Provides excellent customer service by answering employees' questions in a timely manner via email or phone.
Balances and audits payroll time records (records that were uploaded or data entered) for validity and ensures that they comply with HealthPartners policy and the Collective Bargaining Agreements.
Understands and follows manual checks, voids, and adjustments processes.
Performs audits to maintain the accuracy of the payroll data.
Sets up, computes, balances, and distributes monies according to legal limitations on garnishments, child support, or levies
Independently investigates Payroll processing issues.
Assists in evaluating system modifications required to implement new programs or procedures and tests program changes in the Payroll system(s).
Identifies and documents system problems and coordinates their resolution with Business Analyst, IS & T, Finance, Human Resources, and the Payroll Department.
Develops recommendations and proposals concerning system modifications.
Communicates system problems and enhancements to the appropriate staff in a timely manner.
Completes special projects as requested by payroll department management.
Performs routine audits of Payroll Processes.
Documents audit results and reviews them with supervisors, including recommendations for both individual and unit training needs.
Assist with quarterly reporting.
Assist with year-end processing.
Liaison to Accounting for payroll tax administration.
Produces, balances, and maintains W-2 and W-2C information.
Works with the Payroll Business Analyst to test software patches and upgrades.
Assists in the computation of data directly attached to the information of W-2 processing.
Balances W-2 data prior to the distribution.
Performs other duties as assigned.
REQUIRED QUALIFICATIONS:
High School Diploma
Three to seven years' experience in the Payroll department of a medium to large organization or payroll service bureau
Two to five years computer experience with Microsoft Excel, Word, Access or comparable applications
Two years' experience with Global Oracle Fusion Payroll Software or similar HCM/Payroll applications such as Peoplesoft, Workday, or Ceridian Dayforce
Concise and accurate written communication skills
Strong oral and written communications skills
Strong data entry skills
Advanced problem-solving skills
Excellent customer service skills
Ability to work independently with minimal direction
Ability to work and partner with a wide variety of people
Ability perform calculations quickly and accurately
Ability to observe differences in copy, proof namesumbers and avoid perceptual errors in computations
Demonstrated planning, organization, and time management skills
Ability to make logical decisions and meet deadlines
Knowledge of data processing capabilities
Willingness to work as a team player in a fast paced payroll department
PREFERRED QUALIFICATIONS:
Five to seven years experience with in-house payroll processing
Experience in a health care environment
Post-secondary education including courses in accounting, human resources, mathematics, data analytic and computer hardware and software
Functional HRIS experience
Certified Payroll designation (CPP)
DECISION-MAKING:
Employees in this position handle confidential employee information and must maintain confidentiality of that information both within and outside of HealthPartners/GHI.