Payroll/Accounting Specialist

WHO WE ARE:

The American Institute of Physics (AIP) is a federation of 10 Member Societies which in turn have more than 130,000 members across the globe. AIP was founded in 1931 to ease societal and economic turmoil and to better humanity through science. Today, almost 100 years later, we further our positive impact through our mission: to advance, promote, and serve the physical sciences for the benefit of humanity. We want you to become a part of this mission!

SUMMARY:

AIP is looking for a Payroll/ Accounting Specialist to join the Institute’s Finance and Administrative Team. The Payroll Specialist is primarily responsible for the day-to-day operations of the payroll and the overall payroll process. Provides payroll support for AIP, AIP Publishing and select Member Societies. The oversight of payroll is done in collaboration with Talent and Culture of AIP. The overarching system is ADP Workforce Now and in partnership with ADP Comprehensive pay. Standard operating procedures have been established, which include the RACI model to ensure success and excellence in the employee experience.

Come join a team of energized, charismatic, collaborative, and passionate individuals and help make a difference through the physical sciences!

WHAT YOU’LL DO:

• Process bi-weekly payroll for AIP and four other organizations, staffing of 300 .

• Prepare bi-weekly journal entries for payroll, including journal entries for societies.

• Assist with all 3rd party filings including retirement contributions

• Responsible for maintenance of all time keeping systems and codes

• Review all tax filings processed by ADP.

• Prepare all account reconciliations related to payroll.

• Keep abreast of all legislation and regulatory rulings impacting payroll.

• Prepare and processes bi-weekly submissions for retirement contributions.

• Develop and maintain custom reports in ADP/WFN.

• Review payroll process and internal controls and make recommendations on process improvements

• Support annual salary and benefits budget

• Support annual retirement audit

• Process all year-end activity and verifies accuracy of W-2’s prepared by ADP

WHAT YOU’LL BRING:

• A bachelor degree in accounting or management or related field

• A Professional Certificate in Payroll is preferred

• 5 years payroll experience with mid to large organization

• Understands ADP Enterprise E-Time system and Kronos timekeeping systems

• Demonstrated experience in Excel

• Effective verbal and written communication skills

• Demonstrated ability to collaborate with others on all levels including upper management

• Demonstrated ability to meet time schedules and deadlines.

TO APPLY:

Include a resume and a cover letter. We encourage you to apply even if your experience does not fully match the position description; we will consider people from a variety of backgrounds and career experiences.

WHY JOIN US:

AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our offices in College Park, Maryland and Washington, DC as needed. Employees are required to reside in Maryland, Virginia, or Washington, DC.We offer comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more. Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work.

ABOUT AIP:

The American Institute of Physics is a dynamic, forward-thinking 501(c)(3) membership corporation of scientific societies. Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. AIP is a trusted and reliable source of information and analysis and is a center of excellence that advances the physical sciences enterprise through research and analysis aimed at improving the understanding of our heritage and promoting future progress. Diversity welcome! Diversity is integral to our mission and is ingrained in everything that we do at AIP. We encourage and invite people of all backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, or physical or mental disability.