Job Description:

AMA Consulting, LLC, a Maryland-based Limited Liability Company, provides a range of analytical, acquisition, and business management support services to federal agencies. AMA Consulting is an Equal Opportunity/Affirmative Action Employer. Join a dynamic team of forward-thinking professionals in our growing company.

Position Title: Meetings and Events Logistics Manager

Job Description:

We are seeking an experienced and detail-oriented individual to join our team as a Meetings and Events Logistics Manager. In this role, you will play a crucial part in supporting event design, facilitating seamless in-person and virtual meetings, and ensuring all logistical elements are executed flawlessly, particularly within the government sector. If you are a dedicated professional with a passion for delivering seamless meetings and events, both in-person and virtually, we encourage you to apply. Join our team and contribute to the success of impactful and compliant events for our government partners.

Key Responsibilities:

1. Event Design Support:

• Collaborate with event organizers to contribute to the design and planning of meetings and events.
• Provide insights and recommendations for enhancing the overall event experience.

2. Facilitator Support:

• Assist and support event and meeting facilitators in delivering impactful presentations and sessions.
• Ensure facilitators have the necessary resources and materials for successful event delivery.

3. Logistics Coordination:

• Coordinate all logistics for meetings and events, including travel arrangements, venue selection, and hotel booking.
• Work closely with relevant stakeholders to ensure logistical details align with government regulations and requirements.

4. Vendor Management:

• Select and manage all event vendors, negotiating contracts, and ensuring they meet government compliance standards.
• Oversee vendor relationships and coordinate their contributions to the success of each event.

5. Travel Reimbursement:

• Execute travel reimbursement processes for event attendees, ensuring compliance with government policies.
• Manage reimbursement documentation and facilitate timely payments.

6. In-person and Virtual Meeting Coordination:

• Coordinate both in-person and virtual meetings, with a focus on managing high participant counts.
• Leverage experience with virtual breakout rooms to facilitate engaging and interactive virtual sessions.

Required qualifications to be successful in this role:

• Minimum 3 years proven experience in event logistics management, particularly within the government sector.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent communication and interpersonal abilities to collaborate with diverse stakeholders.
• Familiarity with government regulations and compliance standards related to meetings and events.
• Proficiency in managing in-person and virtual meetings, including experience with breakout rooms and high participant counts.

SECURITY CLEARANCE REQUIRED: Must be able to obtain a Public Trust clearance. US Citizenship is a requirement for a Public Trust clearance at this location.

Job Type: Full-time

Pay: $70,000.00 - $72,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person