Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

Education

Bachelor's Degree

Travel

Up to 25%

Security Clearance Required

None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Position Overview:

The Project Controls Analyst III reports to the Project Control Analyst Lead. The incumbent is responsible for executing business processes related to planning, estimating, tracking, analysis, budgeting, and reporting throughout the life cycle of a portfolio of contracts and task orders as assigned. Duties include coordinating with project team to produce financial deliverables for both internal and external use, cost and schedule updates, and perform Estimates at Completion (EACs) for management analysis. The employee interacts and provides direct support to management and other project team members and advises project management on financial matters related to the execution of contracts and task orders. Specific assignment will include monitoring project cost in conjunction with schedule performance and performing related analyses. The employee provides input for management review presentations and participates in proposal preparation; interfaces with members of Finance, Accounting, Contracts, Pricing, Procurement, and Senior Management. The Project Control Analyst II will work in both virtual and office team environments.

Primary/Major Duties and Responsibilities (Essential Functions):

• Planning: A significant part of the duties will require the employee to forecast the planned costs throughout a period of performance. If variances appear between planned and actual costs, employee must communicate the issues to Operations while providing cause explanations and advise on corrective actions.

• Estimating: A Project Control Analyst III may be required to provide cost estimates for Task Orders, Option Periods, Travel, and/or ODCs for submittal to the end user customer.

• Tracking: All projects / task orders must have a mechanism for tracking the following items, Project Control is required for creating and maintaining these records.
  • Monthly costs incurred.
  • Forecast costs throughout the entire period of performance.
  • Allowable labor / ODC categories.
  • Funding records.
  • Self-performance percentages.
  • Subcontractor Blanket Purchase Orders

• Analysis: As a Project Control Analyst III, analysis of the projects / task orders is one of the most important requirements.
  • Work with Operations regarding cost analysis requests; provide feedback and suggestions.
    • Funding availability
    • Proposed rates
    • Allowance of costs
    • Cost impacts
  • Responsible for the billing of the projects; analyze Open Billing Detail reports and determine if costs are billable / allowable.
    • Identify financial discrepancies.
  • Review monthly Project Status Reports.
    • Compare reports to project proposals and note any variances.
  • Provide analysis findings to Operations, and if significant variances are found, provide findings to Senior Management with the recommended corrective actions.
  • Review subcontractor / vendor invoices and accept or reject.

• Reporting: Ensure that the analysis and corrective action suggestions (if necessary) are reported appropriately.
  • Participate in monthly meetings with Operations to review project financial performance, provide records of the financial health of the project(s).
  • Create and maintain Estimates at Completion for inclusion in revenue recognition.
  • Create and maintain subcontractor / vendor accruals for inclusion in revenue recognition.

• Budgeting: Project Control alsoresponsible for budgeting the direct projects for the annual corporate budget.
  • Create calendar year project budget based on trends / backlog value.
  • Submit budget to the Director of Budgeting for inclusion into the annual corporate budget.

• Customer Requirements: Each project may have different customer requirements, below are a few examples.
  • Provide input for contract required CDRLs; work with operations on completing the reports for submittal.
  • Attend project/program reviews with end user customer and provide explanations of financial data.
  • Communicate with Contracting Officer’s Representative regarding billings.

• Internal Interface:
  • Accounting:
    • Coordinate the accurate set-up of new projects, to include the appropriate project code designations, project labor categories, account codes, periods of performance.
    • Provide explanations regarding revenue variances from month to month

• • Finance:
    • Provide required documentation to initiate labor corrections / accounts payable reclassifications.
    • Communicate with Accounts Payable to ensure that subcontractors / vendors are paid timely.
    • Provide monthly billing goals.
    • Review of TERs for accuracy prior to submittal to Accounts Payable for payment

• • Contracts:
    • Review contracts / task orders / modifications for accuracy; communicate any necessary changes.
    • Request financial / administrative modifications as required.
    • Notify the contract manager when the project option period / task order will reach 75% expended per FAR 52.232-22.

• • Pricing:
    • Provide past performance information to the Bid & Proposal department.
    • Provide pricing strategy suggestions for contract re-competes.

• • Procurement:
    • Process Purchase Requisitions for new projects / modification changes.
    • Review Purchase Orders for accuracy; communicate necessary changes.

• • Human Resources:
    • Coordinate with HR for new project / new employee set-up (as needed).

• • Sr. Management:
    • Provide Sr. Management information on under-performing projects with variance explanations and corrective action suggestions.

Mentoring / Management

• Provide support and guidance to members of the Project Control Department with regard to project task completion.
• Act in leadership role directing peers on ad hoc assignments requested by Senior Company Leadership.
• Work with Project Control Leads to create process improvements and efficiencies regarding operations inside the Project Control Department.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Required Qualifications:

• Ability to obtain a clearance.
• Strong to Expert Knowledge of Microsoft Office programs, predominantly Excel.
• Bachelor's Degree in Business Administration, Program Management, Accounting or an appropriate related discipline (additional experience may be substituted in lieu of a degree).
• General understanding of multiple contract types: FFP, FPLOE, T&M, CPAF, CPFF, and hybrid contracts.

Required Experience

• 5 Years in Project Control or Related Accounting Field

Afognak Native Corporation, Afognak Commercial Group LLC, Alutiiq LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.