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Job Description
You Will :
Processes requests for proposals and contract documents, received directly and / or through the Contracts shared mailbox, per established procedures.
Generates, audits and maintains monthly contract renewal reports and schedules for multiple commodities across multiple utilities and jurisdictions.
Responsible for identifying contracts ending within a specific time frame; calculating drop and re-enrollment deadlines where applicable;
sending reminder notices and processing all renewal contracts to Ops within established guidelines. Audits accounts post renewal to ensure that all accounts have been renewed or returned to the utility accordingly.
Works with the Operations and Enrollment teams to resolve any issues.
Prepares and distributes standard confirmation letters and applicable fee addendums to all appropriate parties for all executed contracts.
Works with the sales team, Channel Partners and / or customers to reconcile incoming contract discrepancies.
Identifies contract deficiencies (e.g., missing signed base contracts; missing tax exemption certificates, etc.), places booked contracts on resolution and assists the sales team in correcting resolution items.
Collaborates with internal and external organizations regarding the design, testing and implementation of system updates and process optimization.
Prepares any necessary training materials as related to Contract Administration and serves as subject matter expert as each new item / process is implemented.
Serves as liaison between the sales team and various functional teams : Operations, Billing / Enrollment, Credit / Collections and Sales Support staff regarding contract status.
Maintains both paper and electronic contract filing system and ensures applicable tax-exempt certificates are retained in customer contract data base files.
Pulls files, preps them and sends them to offsite storage, as necessary.
Performs document searches as needed for both internal and external customers and provides contract copies and other supporting documentation as appropriate.
Performs contract audits in accordance with established procedures and reports discrepancies to supervisory staff.
Audits monthly broker and sales rep commission statements for accurate contract / account statuses while resolving deficiencies and identifying inaccurate account assignments and contract identifiers.
Research and respond to Management inquiries regarding commission payments as they relate to contract status.
Prepares ad hoc reports for the sales team, Management and / or Channel Partners as requested. Typically includes, but is not limited to, contract type and status reports, account start / end date confirmations and future renewal reports.
Manually track and update Channel Partner contact information to ensure the appropriate parties are receiving addendums and contracts as agreed.
Assists other departments in creating contract documents for testing and / or training purposes.
Serves as a WGL Energy Contracts Subject Matter Expert for contracting, training new sales team members on correct contracting processes and procedures.
You Have :
High School Diploma / GED required
Bachelor's Degree in business or related discipline preferred
0-2 Years experience in contract administration or two years of purchasing
0-2 Years experience using Oracle or other data management system / database to extract data and produce reports
Demonstrated ability to effectively listen and to communicate ideas and information, both orally and in writing
Demonstrated strong detail orientation and the ability to pay attention to details
Demonstrated ability to establish rapport and effective working relationships with business partners, supervisors and peers
Proven ability to use computer software and applications, including Microsoft Office, to share, retrieve, research and present business information
Demonstrated strong administrative and organizational skills
Last updated : 2024-04-23
Full Time
$95k-120k (estimate)
04/24/2024
07/10/2024
The job skills required for Contract specialist include Purchasing, Microsoft Office, Attention to Detail, Billing, Futures, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a Contract specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contract specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Contract specialist positions, which can be used as a reference in future career path planning. As a Contract specialist, it can be promoted into senior positions as a Contracts Administrator IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract specialist. You can explore the career advancement for a Contract specialist below and select your interested title to get hiring information.
If you are interested in becoming a Contract Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Contract Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Contract Specialist job description and responsibilities
A contract specialist performs various administrative duties that are essential to the successful management and execution of contracts on behalf of organizations.
12/17/2021: Moline, IL
They evaluates, negotiates, and prepares contracts for projects, services, or goods.
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Contract specialist reviews the terms and conditions for a contract and ensures that all parties comply with the guidelines and legal regulations.
02/16/2022: Alamogordo, NM
They negotiate terms, evaluate bids, and prepare contracts.
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Evaluate or monitors contract performance to define necessity for amendments or extensions of contracts, and compliance to contractual obligations.
03/13/2022: Galveston, TX
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Contract Specialist jobs
The most successful contract specialists have a strong knowledge of business financial best practices, an understanding of contract law, and possess a strong attention to detail.
01/22/2022: Champaign, IL
Excellent analytical skills are crucial to the effectiveness of contract specialists.
01/18/2022: Kansas City, KS
Be familiar with contract review, drafting and negotiation skills.
12/23/2021: Cincinnati, OH
Develop communications that can break through.
12/30/2021: Elkhart, IN
Negotiate with suppliers to draw up procurement contracts.
02/28/2022: Jamestown, NY
Step 3: View the best colleges and universities for Contract Specialist.