11 Sr Specialist Jobs in Honolulu, HI
Aloha Petroleum is Hiring a Sr Specialist Near Honolulu, HI
Aloha Petroleum, Ltd.
Job Description
Sr. Specialist- Licensing & Projects
DEPT: Fuel Operations
STATUS: Exempt
PRIMARY PURPOSE:
Under general supervision of VP/GM completes operational business and construction licensing/permitting. In addition, completes construction special projects including, but not limited to: (i) imaging, program rollouts, and maintenance capital programs. Furthermore, provides assistance in construction related matters as business needs indicate, including managing the insurance and contracting matters for all construction contractors
ESSENTIAL DUTIES/FUNCTIONS:
* Responsible for licensing and permitting for retail operations and other construction projects. Reviews construction and permit plans and monitors permit process.
* Administer construction vendor agreements.
* Perform financial analysis of projects on an ongoing basis. Monitor projects to ensure that budgetary guidelines are followed; any exceptions approved and explained.
* Tracks all construction changes and reports same on a monthly basis. Maintain databases as indicated.
* Ensure project deadlines are met.
* Develop project strategies to effectively monitor each situation.
* Ensure projects adhere to framework and all documentation is maintained appropriately for each project.
* Ensure that insurance requirements with regard to construction vendors are both met and maintained on an ongoing basis.
* Coordinate and monitor the bidding process and solicitation of competitive bids for planned projects.
* Evaluate project bids and bidders necessary to engage viable contractors capable of providing the appropriate quality of work and value required by Aloha to meet project objectives.
* Coordinate with architects and ensure that all necessary documentation is executed and maintained to protect the interests of the company, including, but not limited to construction contracts, payment and performance bonds, lien releases, and documentation of insurance. Identify and track any required project change orders.
* Receive, examine and ensure proper approval of all contractor payment applications, to ensure validity of sums requested.
* Maintain records necessary for continuous reconciliation of project costs to budget and provide timely notice to senior management of any material cost overruns.
Maintain construction status reports; prepare related reports and records as indicated
Perform related duties as directed.
DAILY DUTIES:
* Schedule work, appointments, and site visits as projects require.
* Maintain written and photographic records of site visits and other project developments for permanent record.
* Maintain construction records for each project as prescribed by company procedure in permanent archives.
AlohaPetroleum, Ltd.
JobDescription
Sr.Specialist-Licensing&Projects
DEPT:FuelOperations
STATUS:Exempt
Under general supervision ofVP/GM completesoperational business andconstruction licensing/permitting.Inaddition,completesconstructionspecialprojectsincluding,butnot limitedto:(i)imaging,program rollouts, andmaintenance capital programs.Furthermore, provides assistance inconstruction related matters as businessneeds indicate, including managing theinsurance andcontracting matters forall construction contractors
ESSENTIAL DUTIES/FUNCTIONS:*Responsibleforlicensingandpermittingforretailoperationsandotherconstructionprojects. Reviews construction andpermit plans and monitors permit process.
*Administerconstructionvendoragreements.
*Performfinancialanalysisofprojectsonanongoingbasis.Monitorprojectstoensurethat budgetary guidelines are followed; anyexceptions approved and explained.
*Tracksallconstruction changesandreportssameonamonthlybasis.Maintaindatabasesas indicated.
*Ensureprojectdeadlinesaremet.
*Developprojectstrategiestoeffectivelymonitoreachsituation.
*Ensureprojectsadheretoframework andalldocumentationismaintainedappropriatelyfor each project.
*Ensurethatinsurancerequirementswithregardtoconstructionvendorsarebothmetand maintained on an ongoing basis.
*Coordinateandmonitorthebiddingprocessandsolicitationofcompetitivebidsforplanned projects.
*Evaluateprojectbidsandbiddersnecessarytoengageviablecontractors capableofproviding theappropriate quality ofwork andvalue required by Aloha tomeet project objectives.
*Coordinate witharchitects andensure thatallnecessary documentation is executed and maintainedtoprotecttheinterestsofthecompany,including,butnotlimitedtoconstruction contracts, payment and performance bonds, lienreleases, and documentation ofinsurance.
*Identifyandtrackanyrequiredprojectchangeorders.
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JobDescription-Sr.Specialist-Licensing&Projects Page 2 of4
*Receive,examineandensureproperapprovalofallcontractorpaymentapplications,to ensure validity of sums requested.
*Maintainrecordsnecessaryforcontinuousreconciliationofprojectcoststobudgetand provide timelynotice to senior management ofanymaterial cost overruns.
*Maintainconstructionstatusreports;preparerelatedreportsandrecordsasindicated
*Performrelateddutiesasdirected.
*Schedulework,appointments,andsitevisitsasprojectsrequire.
*Maintainwrittenandphotographicrecordsofsitevisitsandotherprojectdevelopments for permanent record.
*Maintainconstructionrecordsforeachprojectasprescribedbycompanyprocedurein permanent archives.
PERIODIC DUTIES:*Attendmeetingsandeventsasrequired.
*Preparemonthlyandperiodicreportsforseniormanagement.
OCCASIONAL DUTIES:*Assistotherinternaldepartmentsinprovidingcostestimatesandotherpertinentinformation for various projects asrequested by senior management.
*Assistthedepartment inassessingnewand/oralternativeproductsandmaterialsforusein construction and maintenance of company assets.
WORKING CONDITIONS:*Regular officeconditions
*Asspecificprojectorgeographicareademands
EQUIPMENT USE:*Frequent useofpersonal andlaptop computers, laser printers,copymachine, faxmachine, scanner, multi-line phone system, paper shredder, and other standard office equipment.
*Frequentuseofdigitalcamera
WORK HOURS:*Normalbusinesshoursandavailabletohandlesituationsoutsideofnormal businesshoursas indicated.
MENTAL DEMANDS:*Mustbeabletoworkeffectivelybothindependentlyandaspartofateam.
*Mustbeabletofunctioneffectivelyunderpressureandtimeconstraints.
*Demonstratesindependentjudgmentandgoodorganizationalskills.
PHYSICAL DEMANDS:*Frequent:standing,walking,reaching,handling;useofcorrectedvision,depthperception, wide field of vision, use of hand eye coordination,color vision
*Occasional:climbing,balancing,stooping,kneeling,crouching,crawling
COMMUNICATION DEMANDS:*Possesses effective verbal and written communication skills. Interacts positively withall levelsofemployees, customers,vendorsandotherthirdparties,andatalltimesdemonstrates aprofessional and courteousdemeanor thatrepresentsthecompany's image withthehighest standards of customer service and job performance.
*Abletomakeuseofemail,telephone,twowayradio,faxmachine,verbalconversation,and handwritten documentation toeffectively receiveandtransmit information intheexecution of required job functions.
QUALIFICATION REQUIREMENTS:*Previouscontractmanagementexperienceinrelationtoconstructionprojects
*Knowledgeoflocalconstructionindustryandcontractors
*Mustbeflexible.
*MustpossessvalidHawaiimotorvehicleoperator'slicense.
SKILLS/KNOWLEDGE:*Knowledgefilemanagement,transcription,andotheradministrativeprocedures
*Calculatingfunctionsofrectangles,triangles,circles,volumes,weights,lengths,percents, fractions, and decimals
*Buildingmodestandards,terminologyandconstructionmethods
*Technicalknowledgeoftradesworkingundersupervision
*Occupationalhealthandsafetystandards
*Inspectionmethods,proceduresandrecordkeeping
*Readingandinterpretingconstrnctionplansandspecifications,permitrequirements,special provisions, memorandums, and test reports
*Identifyingnonconformingmaterials,workmanship,ordeviationsfromplans
*ProficiencywithMicrosoftOfficeapplications
*Establishingandmaintainingeffectiveworkingrelationshipswithothers
*Maintainingfiles,preparingandsubmittingreportsinatimelyandaccuratemanner
*Planningandorganizingworkactivities,settingpriorities
*Identifyingalternativecoursesofaction
*Anticipatingandresolvingproblemsusingsoundjudgment
*Communicatingeffectively,orallyandinwriting
EDUCATION/TRAINING:*Bachelordegreepreferred
*Attendanceatworkshops,seminarsandconventionsrelatedtoconstrnction, fuelsystem,and convenience store industries as needed
EXPERIENCE:*Previousbuilding andconstructionmanagementdesired
*Experienceworkingwithconveniencestorespreferred
REPORTS TO:CompanyVP/GM
Job Summary
Full Time
$62k-78k (estimate)
03/01/2024
05/25/2024
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