About Allwork:

AllWork® is a leading freelancer management and payments platform. We specialize in efficiently managing and paying various types of freelancers for businesses, including hourly, consulting, contract, and project-based workers. Our platform supports the evolving Modern Workforce, with freelancers becoming as prevalent as permanent employees in many companies.

The Role:

We are seeking a highly motivated and organized individual to join our team as an Office Manager. As the backbone of our office, you will be responsible for a variety of administrative, operational, and logistical tasks to ensure the smooth daily functioning of our workplace. This is an on-site position requiring work from the office 5 days per week.

Responsibilities

• Manage office supplies and equipment, ensuring timely reorders and proper inventory control.
• Oversee mail and courier services, including sending and receiving packages.
• Maintain office filing systems (physical and digital) for efficient record keeping.
• Coordinate travel arrangements and booking appointments for staff (if applicable).
• Oversee the cleanliness and upkeep of the office space, coordinating with cleaning services.
• Manage and troubleshoot minor facility issues and report major maintenance needs.
• Ensure a safe and secure work environment by adhering to health and safety regulations.
• Schedule and manage appointments and meetings for Executive Staff (if needed), including booking conference rooms and catering arrangements (if applicable).
• Develop and maintain scheduling systems using online calendars or appointment software.
• Prepare meeting agendas and take minutes to ensure clear communication and follow-up.
• Support the onboarding of Allwork Staff by ensuring computers are purchased and available for new hires, partnering with IT to ensure email addresses and access is set up on, or before, day 1, and that all supplies are ready for our new staff.
• Ensure that we retrieve assets from terminated employees and that access and permissions are revoked in accordance with company policy.
• Answer phones and greet visitors professionally, directing inquiries appropriately.
• Provide general administrative support to staff, assisting with tasks and resolving issues as needed.
• Maintain clear and professional communication with all levels of the organization.
• Assist with onboarding new hires and maintaining employee records.
• Manage office budgets for supplies and equipment.
• Perform other administrative duties as assigned

• Minimum of 2 years of experience in an office management or administrative role.
• Strong organizational skills with a proven ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication, interpersonal, and customer service skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn and adapt to new software programs and technologies.
• Time management skills with a focus on meeting deadlines.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Positive and professional demeanor.

Allwork is an Equal Employment Opportunity employer. We embrace diversity and inclusion, ensuring all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, sexual orientation, gender identity or expression, marital status, or any other protected characteristic.