Position Title: Grants Administrator
Department: Business Development
Supervisor: Associate Vice President of Business Development
Supervisory Responsibilities: Grant Writer
FLSA Status: Exempt

Summary:

The Grants Administrator is responsible for identifying grant opportunities, preparing grant applications, securing grants of all types, and assisting in the management of approved grants in specified functional and program areas. The Grants Administrator will work to enhance funding models, identify new sources of funding, and develop sustainable and effective grant programs. Identifying potential grant support will help meet the financial and operational needs of the organization and will include governmental agencies, foundations and corporations.

The Grants Administrator is responsible for researching and identifying grant opportunities, preparing grant applications in coordination with the grants team, department directors, and other support staff, as well as the management of approved grants. This will include identifying, developing and coordinating resources available to Alluvion Health in the form of grants; systematic investigation and research of community as well as organizational needs; determination and recommendation of programs which are fundable; securing of grants for selected programs; and monitoring the administration of such programs.

All employees will exhibit the following behavioral traits:

Integrity and Trust

Individual is widely trusted and can present information and discuss situations in an appropriate and helpful manner, keeps confidences, admits mistakes, doesn’t misrepresent him/herself for personal gain. Is respectful in action and communication with clients, patients, and staff.

Mission Integration

Adheres to the organization’s mission during times of ease or challenge, is dedicated to the expectations and requirements of the mission and vision, acts in line with the values identified by Alluvion Health.

Team Relations

Understands and supports the team approach and integrated model of Alluvion Health. Is seen as a team player, cooperative and supportive of his/her coworkers, practices what he/she preaches. Can be candid with peers and fosters open dialogue. Creates a feeling of belonging on the team and holds self and team accountable to those behaviors.

Essential Job Responsibilities:

1. Conducts research to identify, apply for, administer, supervise, coordinate, and monitor federal, state, and local grants or loans in accordance with applicable standards, regulations, and guidelines;

2. Interacts with federal, state, and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability;

3. Investigates, researches and analyzes legislation relating to federal, state and local grant programs;

4. Obtains access to new legislation relating to current and future programs;

5. Works in close conjunction with department directors and other members of leadership to determine programs which could be funded through grants;

6. Provides supervision to Grants Manager and other support staff;

7. Prepares grant applications and proposals for submittal in conjunction with the Grants team; including writing, reviewing, and editing grant applications and proposals;

8. Coordinates and participates in organizational and stakeholder meetings related to grant needs and applications;

9. Prepares monthly reports on funded and non-funded project status;

10. Works closely with the Finance department to ensure proper use and tracking of grant funds;

11. Coordinates with department leads and other members of leadership to ensure timely completion of grants/loans.

12. Participates in quality improvement programs and activities;

13. Performs duties efficiently and effectively;

14. Follows Alluvion Health’s policies and procedures;

15. Maintains confidentiality of sensitive information according to HIPAA;

16. Responsible for completing various special projects/events, which may require reviewing and analyzing information, identifying problems, recommending solutions, and writing reports;

17. Performs a variety of other duties as assigned; which may include but are not limited to: directing or participating in special projects and events, conducting research, representing Alluvion Health at meetings and conferences, and attending continuing education and training events.

18. Other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge and understanding of:

• Professional writing skills, including grammar, punctuation, spelling;
• Grant funding agencies;
• Audit policies;
• Cultural sensitivity;
• HIPAA Privacy and Security Rules;
• Microsoft Office (Outlook, Word, Excel, Internet);
• Safety policies and procedures.

Skills in:

• Excellent and effective written communication skills;
• Strong verbal communication skills;
• Excellent time management and organization skills;
• Detail-oriented;
• Excellent project management skills with experience in managing and supervising administrative projects;
• Effective communication and presentation skills with diverse populations and demographic backgrounds;
• Establishing effective working relationships with other Alluvion Health departments, employees, Federal and State agencies, private agencies, and the general public;
• Microsoft Office and online database management;
• Computer use to manage data to meet essential job requirements.

Ability to:

• Develop short and long-term goals to achieve organizational objectives;
• Read and interpret grant notifications and identify methods in which to execute expected outcomes identified within;
• Ability to plan and strategize financial and budgeting issues;
• Ability to perform in cross-functional team approach and job responsibilities;
• Communicate effectively orally and in writing;
• Observe required work hours;
• Demonstrate punctuality;
• Work as a team member collaborating with patients, community resources and partners such as City County Health Department;
• Adapt to changes in the work environment, managing competing demands, changes approach or method to best fit the situation;
• Deal with frequent change, delays and or unexpected events;
• Work flexible schedule to accommodate organizational needs, may include some evening or weekend hours;
• Adhere to a high degree of confidentiality and sensitivity towards patients involved;
• Maintain confidentiality and compliance with HIPAA privacy and security rules;
• Work with patients with diverse social, economic, and cultural backgrounds in an empathic, non-judgmental, respectful, and professional manner;
• Work with people from all walks of life, such as individuals with various social and emotional histories, high risk, unemployed, homeless, abused and people with mental health conditions;
• Work independently with little direction but also work as a team;
• Read and comprehend materials;
• Analyze and compile information;
• Occasionally lift up to 50 pounds;
• Pass a criminal background check;
• Meet established timelines and/or deadlines;
• Observe established lines of authority;
• Identify problems that adversely affect the organization and its functions;
• Offer suggestions for improvements.

Education/Training/Qualifications:

Education/Training:

• Bachelor’s Degree in Public or Business Administration, or closely related field preferred and a minimum five (5) years’ experience in grant writing related field;
• Experience in a Federally Qualified Health Center or Healthcare Setting preferred.

Certifications:

• Valid Driver’s License issued by the State of Montana .

Computer:

• Intermediate to advanced software knowledge in Excel, Access, Word, Outlook, and the ability to learn and adequately operate Alluvion Health software applications.

Language Skills:

Fluent in the English language. Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints.

Physical Requirements:

• Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is regularly required to sit and use hands and fingers to provide care to patients and operate computer;
• Frequently is required to reach with hands and arms;
• Must occasionally lift and/or move up to 40 pounds while transporting equipment and supplies;
• Specific vision abilities required by this job include close vision and looking into monitors for extended periods of time and ability to adjust focus which permits the employee to perform computer procedures, and to produce and review a wide variety of documents, correspondence, reports and related materials in both electronic and printed form;
• Clarity of speech and hearing that permits the employee to communicate well with others;
• Mobility that permits the employee to move about in a variety of building settings; Personal mobility that permits the employee to enter, operate and exit motor vehicles, and travel to other clinic sites.

Working Conditions:

• Work indoors in climate-controlled environment 95% of the time.
• OSHA Exposure Category #2 (The normal work routine involves no exposure to blood, body fluids, or tissues, but exposure or potential exposure may be required as a condition of employment).

Work Hours:

• Full-time, exempt. Typically, a 40-45 hour workweek.

Comments:

This description is intended to describe the essential job functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.

NOTICE OF PRE-EMPLOYMENT SCREENING REQUIREMENTS

Please note: All job offers are contingent upon passing a pre-employment screening, which includes:

• Criminal background check
• Drug Screening
• Driving Record
• Health and Immunizations Screening

Job Type: Full-time

Pay: $61,235.00 - $69,472.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Great Falls, MT 59401: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Grant Writing/Management: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location