Description : PURPOSE :

PURPOSE :

Responsible for all aspects of the recruitment / hiring process, HRIS system management, and administrative support to the Human Resources department.

Recruiting : Prepare job requisitions and secure signatures, place job ads, prescreen applicants, schedule and conduct interviews, check references, create forms for internal processes, process and file I9 Verification, etc.

HRIS : Implementation, support, and maintenance of the Human Resource Information Management System (Paylocity). Serves as the primary contact for the Human Resources department and outside departments with questions regarding system navigation and reporting.

Works collaboratively with the HR team to troubleshoot, research and escalate issues as necessary to 90 Degree Benefits.

Conducts periodic audits of system data on a regular basis to ensure data accuracy, consistency, and completeness. Follow up with the HR team to resolve data integrity issues (if any).

Generate standard HRIS and other monthly reports. Assist in the review, testing, and implementation of Paylocity upgrades or changes.

Generates reports for Human Resources, Finance, and Operations departments as necessary.

Administrative Support : Maintain records of open and filled job orders. Manages end-to-end employee data flow. Integration support with 3rd party vendors.

Completion and submission of Kansas tax credit applications (including PEAK, HPIP, etc.). Participates in 90DB Admin Work Group.

Complete OSHA Survey annually. Maintain company calendar and employee access. Maintain and submit HPIP Training documents.

Updates organizational chart, WIKI, handbook and policies.

Essential Functions :

• Conduct recruitment and screening activities
• Discuss staffing needs with the appropriate Director / Supervisor and obtain a completed job requisition form
• Draft internal postings and external job board Ads
• Review resumes and conducts telephone screening
• Oversee recordkeeping process for all recruiting and interviewing activity
• Develop and maintain contacts with various recruitment sources
• Research salary and compensation
• Schedule and conduct employee interviews
• Administer appropriate pre-employment tests
• Schedule interviews with department leaders
• Lead and participate in ALL in-person interviews.
• Create offer letters and send offer letters to candidates
• Conduct new employee onboarding.
• First point of contact for Corporate / HUB training issues
• Back up for corporate orientation, employee handbook, company policies, introduction to management, the tour of the building, etc.
• Background investigations and maintain all necessary records for personnel files.
• Maintain a master file of all position descriptions electronically, ensuring there is a up to date job description for every position and for new positions prior to recruiting
• Assists supervisors / directors with the creation of position descriptions if necessary
• Train new employees on phones, Outlook, Outlook Calendar, Paylocity, and shared network / system, HUB
• Maintain and update HR documentation and policies (Orientation Manual, Handbook, etc.) on Wiki
• Composes and maintains documentation for new processes
• Work with temporary and contract staffing agencies

Marginal functions :

• Serve as backup to HR staff as needed
• Assist in planning and implementation of employee relations activities
• Manages building maintenance requests via PropertyTrak
• Manages current employee Textedly subscriber list
• Responsible for purchasing and distribution of employee birthday, anniversary, and welcome cards
• Primary for Proximity Badges (Brivo Access Cards)
• Maintain Documentation for Insurance Licenses, Nursing Licenses, Non-Compete Agreements and Contractor Agreements
• Maintain HR Work List
• Assist other departments as requested

Requirements :

• Minimum 1 year of staff-level recruiting, HR, and administrative experience. General knowledge of regulatory compliance pertaining to all aspects of human resources is preferred.
• Minimum 45 WMP typing.
• Advanced proficiency with Office 365 suite (specifically Excel and Word).
• Advanced computer literacy.
• Ability to speak English fluently and communicate effectively, and courteously, responding with patience, confidence, and accurate information.
• Excellent interpersonal skills :
• Ability to listen to determine the level of understanding and / or define problems.
• Ability to handle confidential matters judiciously.
• Knowledge or experience working in Paylocity helpful, but not necessary.
• Excellent telephone communication skills (listening for understanding, responding accurately and professionally).
• Ability to perform basic math skills.
• Excellent organizational skills.
• Ability to withstand the stress of a fast-paced environment, varying workloads, and meeting deadlines.
• Ability to meet company attendance requirements.
• College coursework or PHR certification preferred.
• Ability to work within a team environment.

Factors important to successful performance in this position :

Problem solving Advanced interpersonal skills Maintain confidentiality

Analytical ability Dexterity Team player

Communication skills Adaptability Accountability

Detail oriented

Must analyze resume and telephone screening information to match applicants' skills / qualifications to appropriate position openings.

Excellent communication and interpersonal / soft skills are needed to conduct applicant screening / interviewing and in communications with internal and external contacts, representing the company in a professional, positive manner.

Dexterity is needed to operate PC and other office equipment.

Physical demands of position :

Standing / sitting 80% of the time Working at desk, interviewing, data entry, filing, photocopying

Walking 20% of the time Tours, meeting, distribution, walking to printer / copier

Lifting / Carrying 10% of the time Handling files, resumes, paperwork

Reaching 70% of the time Operating PC, telephone, faxing, photocopying

Speaking 70% of the time Communicating with applicants and staff

Hearing 70% of the time Listening to applicants, supervisors, and directors

Seeing 100% of the time Reading correspondence, resumes, reports, typing, etc.

NOTE : Applicants who need accommodation for an interview or job testing, please request this in advance to the Human Resources Department.

PI2fe1b5357fa6-26289-34276274

Last updated : 2024-05-02