IT Vendor Manager

Carmel, IN

The role of the IT Vendor Manager involves overseeing all procurement and renewal procedures within the ACES Information Technology department. This position is tasked with cultivating and sustaining fruitful relationships with the ACES vendor network. Additionally, the role encompasses a diverse range of audit and administrative duties within the IT department. 

Duties and Responsibilities

• Oversee the IT department procurement and agreement renewal processes.
• Assist in the renewal of IT contracts.
• Ensure that cancellation notices are provided in adherence with the contract terms.
• Coordinate with ACES’ Legal Department on adjustments and execution of terms.
• Ensure that key contract details are recorded in appropriate locations as part of procurement and renewals.
• Assist in ensuring contract and license terms are adhered to.
• Manage relationships with critical vendors. 
• Assist in coordinating vendor on-site visits.
• Manage procurement process, identifying and clearing roadblocks through the process. 
• Manage submissions and procurement of IT purchase requests.
• Assist with the facilitation, development, and observance of the IT budgets.
• Manage workflows with the Accounting and Purchasing Departments.
• Maintain a relationship with Accounting and Finance, keeping informed on changes with impact on the budget.
• Provide accurate and timely information to vendors throughout the procurement process. 
• Monitor vendors’ performance and compliance with company and regulatory standards.
• Coordinate and ensure that vendors are paid in a timely manner.
• Create and maintain a calendar or schedule to monitor and ensure IT policies, procedures, compliance related activity, and reoccurring tasks are completed according to established requirements. 
• Assist in organizing, scheduling, and preparing for IT department meetings.
• Assist CIO with the travel, scheduling, and preparation of reports.
• Adheres to and is supportive of all ACES corporate policies and complies with all regulatory requirements including but not limited to NERC, FERC and relevant state regulations as applicable to the position. 
• Any additional responsibilities assigned by management. 

Qualifications

• Bachelor's Degree and previous experience with vendor management preferred.
• Minimum of 6 years of experience performing administrative and purchasing functions. 
• Effective written and oral communication skills, as well as computer‐related skills. 
• Competency in spelling, grammar, punctuation and vocabulary skills. 
• Proficient in Microsoft Word, Excel, and Power Point. 
• Human relation skills to work with all internal and external customers. 
• Excellent time management skills with the ability to prioritize. 
• Exhibits a good math aptitude, decision making and reasoning skills. 
• Experience in planning, organizing, and prioritizing to accomplish goals. 
• A proactive individual with the ability to identify and solve problems in an effective manner.