Job Summary:The administrative clerk provides administrative support to ensure the efficient operation of the office. This includes a variety of tasks such as maintaining files and records, invoicing, service slips, customer equipment in systems, keeping data, and assisting with other administrative duties as needed.

Duties:

• Process Service Slips.
• Invoicing.
• Pool and Spa maintenance.
• Customer Equipment to systems.
• Basic accounting practices.
• Communicating with the other department members.
• Time management and adhering to the deadlines is a top priority.
• Answer and direct phone calls politely and professionally.
• Greet visitors to the office.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing outgoing mail.
• Assist with scheduling and maintaining calendars for staff.
• Maintain electronic and hard copy filing systems.
• Perform data entry and update records as needed.
• Assist with preparing documents, and reports.
• Coordinate office supplies and equipment maintenance.
• Assist with organizing and coordinating meetings and events.
• Handle confidential information with discretion and professionalism.

Skills and Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.
• Familiarity with office equipment such as printers, copiers, and fax machines.
• Ability to work independently and as part of a team.

Education and Experience:

• High school diploma or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.
• Proven experience as an administrative clerk or similar role.
• Basic accounting background and practices.

The administrative clerk position is a full-time, non-exempt position. The hours are 8 AM - 5 PM, Monday through Friday. Seasonal business trends may fluctuate hours on a needed basis.

Pre-employment drug screen, proof of clean driving record, and background check are required.

Job Type: Full-time

Pay: From $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person