Alert Patrol is Hiring an Accounts Payable and Payroll Representative (FT) Near Boca Raton, FL
Role and Responsibilities: APPR reports directly to the VP of Operations. The APPR is responsible for assisting the Billing Department, and coordinating the day-to-day employee calls, issues, complaints and ensures that all office functions are done in a timely fashion in our Billing office. Also, is responsible to attend the clients calls, orders, quotes and to assure that all demands they have been designated to the proper department. The APPR must have experience in a secretarial position. The APPR duties are as followed:
Running errands and completing small tasks that are given by upper management. Answering phones, filing, faxing data entry and organizing files. Preparing power point documents and assisting in presentations when needed.
Update all data bases and keep accurate entries of data.
Keep office organized clean and forward materials, mails and documents to the correct personnel.
Create customer quotes using our customer quote sheet.
Contact clients and set up them up for Sales Team.
Contact our sub-contractors regarding the contracts
Create proposals based off of our customer quotes
Greet all Customers who come in as walk ins.
Transfer calls to the appropriate department.
Assisting Billing in their daily tasks.
Generate bills and invoices to client/customer (and follow up), according to the signed agreement with the client/customer. Research and resolve invoice discrepancies and issues.
Deliver invoices to clients via digital and traditional mail services
Process all payment using various pay services
Run bi-weekly payroll (after the reconciliation of data got from Operations/Dispatch and QuickBooks info; track and post employee expense reimbursements) and do the reconciliation
Input information in QuickBooks and other programs demanded by the position.
Manage the company’s social media, including reviews on websites, posts and ads.
Qualifications and Education Requirements Preferred Skills:
Advanced skills in the use of PC in a networked environment to include MS Office products: Word, Excel, Outlook, Access, Internet Browsers, QuickBooks, etc.
Must be friendly Must be computer savvy.
Minimum 2 years’ experience assisting corporate management staff, preferably in Security Services Associated or Bachelor’s Degree preferred.