Primary Purpose

Oversee, mentor and lead in the processes and guidelines related to the purchase of materials and equipment for the district following established district criteria and state purchasing rules for competitive bidding, informal quotations, and negotiations.

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of procedures for purchasing and invoicing supplies and equipment

• Ability to work with numbers in an accurate and rapid manner

• Knowledge of formal bid procedures and public procurement methods

• Ability to write clear bid specifications, test materials, and evaluations, and analyze vendor bids

• Proficient in keyboarding; Microsoft Office programs – Word, Excel and Google docs

• Ability to deal effectively with vendor representatives

• Effective organizational, communication, and interpersonal skills

Experience:

• Minimum three (3) years clerical experience, preferably in public sector or school district purchasing

Purchasing

1. Prepare bid specifications for items to be purchased, prepare bidding documents, including notice and instruction to bidders, specifications, and form of proposal.

2. Provide requestor training and support in the procurement module; and issue purchase orders in the procurement module.

3. Evaluate and test supplies and equipment offered by suppliers and analyze bid quotations to make recommendations regarding awarding of contracts.

4. Work with supplier representative to ensure full understanding of bid requirements and to maintain awareness of product changes, price changes, or other information that could materially affect purchasing of items.

5. Monitor competitive contract calendars; work with vendors regarding bid contracts and purchase orders and the availability of supplies, equipment and services.

6. Work cooperatively with district personnel to determine specific requirements and assist in locating approved vendors for necessary goods and services.

Clerical

7. Prepare, maintain and issue bids in e-sourcing model; assist vendors with e-sourcing module; maintain vendor setups and vendor maintenance in procurement module.

8. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.

9. Compile, maintain, and file all reports, records, and other documents as required.

10. Resolve purchase-to-pay issues.

11. Maintain knowledge and adhere to State, Federal and Local purchasing guidelines.

12. Train and mentor school/department bookkeepers and departmental team members.

13. Document and maintain current all purchasing processes for bookkeeper requestors and internal buyer staff.

14. Monitor, control and ensure compliance of purchasing policies.

Other

15. Follow district safety protocols and emergency procedures.

16. Perform any duties as assigned by administration.

Job Type: Full-time

Pay: $38,362.00 - $59,676.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person