Communicates with all divisions concerning the procedures for handling and processing payroll data.
Ensure patron compliance of all policies and procedures through effective communication and enforcement.
Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements.
Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake).
Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner.
Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships.
Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers.
Performs related duties as required.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of office practices, bookkeeping systems, and computerized record processing.
Knowledge of word processing and spreadsheet software programs.
Highly skilled in managing projects from concept to completion.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate calculator, adding machine, computer and other office equipment.
Ability to establish and maintain effective working relationships with co-workers, supervisors, Library patrons and community members.
Ability to prioritize and organize work and projects.
Ability to learn, interpret and apply departmental and District-wide procedures.
Ability to pay attention to detail.
Ability to independently perform administrative tasks and manage multiple projects.
Ability to exercise independent judgment to make sound decisions.
Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity.
Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters.
Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance.
Ability to manage time, resources and adhere to stringent timelines.
Ability to communicate effectively, prepare, disseminate and present data in oral and written form.
Ability to independently interpret, follow moderately complex oral and written Instructions.
Ability to take initiative and assume accountability for task assignments.
Ability to work under pressure and with frequent interruptions.
Ability to prioritize, review and evaluate work.
Ability to communicate effectively, both verbally and in writing.
Ability to approach internal and external customer interactions with respect, compassion and diplomacy.
Ability and willingness to effectively communicate to maintain effective working relationships to ensure department and organizational success.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is occasionally required to be mobile.
The employee may be required to occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.