Location : Dallas

Schedule : 9 : 30 AM to 6 : 00 PM

FLSA : Non-Exempt

Position Type : Full-Time / Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East.

We are currently seeking a Conference Servies Assistant in the Conference Room Servies & Event Planning department, reporting to the Office Administrator.

The Conference Services Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include :

Set up conference rooms before meetings, including serving food prepared by outside caterers and preparing beverage set-ups for groups ranging from two to several hundred people;

maintain appropriate beverage, food and supply levels throughout the function; remove dirty dishes and supplies after the function.

Wash dishes with a dishwasher and by hand.

Maintain clean refrigerators, sinks, microwave ovens, pantry surfaces and cabinets; and perform other basic housekeeping duties.

Stock and maintain supplies in central kitchen, coffee bars and storage areas.

Maintain proper inventory levels of equipment (china, glassware, flatware and chafing dishes) and supplies (linens, beverages, food products, cleaning supplies and paper products) for the office kitchens, employee lunchroom, pantries and conference rooms.

Arrange and move conference room tables and setup as needed, depending on function.

Arrange and move conference room chairs and setup as needed, depending on function.

Ensure conference rooms are maintained in a neat, safe and orderly fashion.

Ensure all coffee bar areas and Employee Lounge are clean, and that all equipment is operating correctly.

Ensure all departmental forms and logs are completed accurately and thoroughly.

Assist with inventories of conference services supplies and materials

Ensure all storage areas are clean and organized

Order supplies, as necessary

Place food orders, as necessary

Pick up last-minute food orders from local caterers and restaurants, as necessary

Work with vendors to ensure all beverage equipment is functioning correctly.

Notify Office Services immediately if kitchen appliances or refreshment machines malfunction.

Pick up supplies from local grocery store or other locations

Assist with off-site events as necessary for firm functions

Qualifications (Experience, Knowledge, Skills & Abilities) :

High School Diploma or equivalent

Ability to read, comprehend and follow instructions

Proficiency on equipment used on a regular basis including dishwashers, coffee machines and telephones

Ability to work independently, take initiative, set priorities and see projects through completion

Ability to work overtime on short notice, based on office needs

Ability to meet deadlines and respond to changing priorities

Ability to handle many tasks simultaneously

Ability to work with a wide range of people in a team setting

Ability to establish effective working relationships within the department, office and firm

Ability to perform basic mathematical functions - add, subtract, multiply, divide

Strong service orientation

Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

LI-DNI

Required SkillsRequired Experience

Last updated : 2024-02-27