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Executive Administrative Assistant
AgState Cherokee, IA
$62k-79k (estimate)
Full Time 1 Week Ago

AgState is Hiring an Executive Administrative Assistant Near Cherokee, IA

Executive Administrative Assistant

Do you love working with computers and technology in a fast-paced office environment? Are you highly proficient in Microsoft Excel, PowerPoint, Word, and Outlook? Are you comfortable and motivated to tackle multiple projects and deadlines?
Join our team today!

Under the direction of the CEO, you will be responsible for providing high level comprehensive support to the CEO, Board of Directors, and Senior Leadership Team and managing the organization’s office operations. This position requires the ability to anticipate needs, think critically, be resourceful, and offer solutions to problems with the highest level of professionalism and confidentiality.

This is a great opportunity for a motivated, task oriented professional candidate interested in working within agriculture and providing exceptional service to our team members and producers. You will find a team atmosphere committed to safety and excellent customer service, along with a stable career that offers outstanding benefits!

You Will:

  • Demonstrate work habits that develop, build, and support the team concept within the organization.
  • Always utilize professional and pleasant customer service skills when servicing and greeting customers, and when collaborating with co-workers and vendors.
  • Works directly with the CEO, senior leadership team, and board to support all aspects of daily work routine.
  • Maintains the senior leadership teams’ calendar, including scheduling meetings, appointments, speaking engagements, and travel. Responsible for exercising discretion in committing time and evaluating needs and priorities.
  • Serve as a liaison between the CEO, COO, and senior leadership team, AgState staff, board, and the public. This includes receiving and screening phone calls, visitors, answering a variety of questions with tact and diplomacy, taking detailed messages, and directing calls appropriately for resolution.
  • Completes a broad variety of administrative tasks that facilitate the senior leadership team’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff.
  • Provides coordination, monitoring, and communication of projects and programs and assists in project planning, intake, prioritization, initiation, execution, and training, as well as fostering collaboration.
  • Assists the senior leadership team with the development of presentations and materials for internal and external audiences, expense reporting and reconciliation, credit card approvals, and other various expenditure needs.
  • Schedules, organizes, and attends AgState Board Meetings as required. Generates meeting minutes, action items, and provides accurate reports.
  • Assists the senior leadership team with expense reporting and reconciliation, credit card approvals, and other various expenditure needs.
  • Prioritizes and determines appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
  • Coordinates all Board and Senior Executive Team meetings/retreats and assist as needed.
  • Function as custodian of corporate documents and records. Preparation of records, agenda, notices, minutes, and resolutions for corporate meetings & Board meetings.
  • Assisting the senior leadership team with dashboard development and maintenance for key performance indicator or KPI tracking.
  • Other duties as assigned.

You Have/Are:

  • Bachelor's degree in Business Administration or related field strong preferred.
  • Four years of board or work related experience required.
  • Advanced Excel and Microsoft Office Knowledge
  • Highest degree of accountability, integrity, and confidentiality with strong verbal and written communication skills and exceptional organizational skills and high attention to detail.
  • Ability to work additional hours as needed including evenings and weekends.
  • Valid Driver License.
  • Collaborative approach when working with peers in a multi-location setting.
  • Detailed orientated and excellent organizational skills.

**Our values ~ RISE:
Respect- ~ Integrity ~ Safety ~ Excellence **

AgState offers a generous benefits package including 401K Match or Defined Benefit (Pension) Retirement Plan, Medical, Dental, Vision, Life Insurance, Salary Continuation, Long Term Disability, Supplemental Insurance, Career Growth and Development Opportunities, Employee Assistance Program (EAP), Education Assistance, Employee discounts and local discounts, Paid Holidays, Clothing Allowance, and a generous Paid Time off Accrual.

Equal Opportunity Employer - we work hard to embrace diversity and inclusion and encourage employees at AgState to bring authenticity to work every day.


To submit your application or to view our other openings within the company visit us online at Contact Human Resources for an Internal Application.

Job Summary


Full Time


$62k-79k (estimate)





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The job skills required for Executive Administrative Assistant include Scheduling, Microsoft Office, Leadership, PowerPoint, Coordination, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.

If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Executive Administrative Assistant job description and responsibilities

Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.

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Executive assistants need to be friendly and enthusiastic towards visitors and clients.

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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.

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Collaborate with leaders and other administrative professionals across the organization.

01/27/2022: Bangor, ME

Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.

01/04/2022: Lincoln, NE

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Executive Administrative Assistant jobs

An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.

01/23/2022: Salem, OR

Start with a good telecommunications system.

12/27/2021: Appleton, WI

Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).

01/31/2022: Petersburg, VA

Become Focused and Committed to Deadlines.

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The executive administrative assistant position requires reliability and flexibility.

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Step 3: View the best colleges and universities for Executive Administrative Assistant.

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