Job Title: Assistant Property Manager

Location:  Two multi-family apartment communities totaling 146 units

• Scotsboro Square 7700 SW Garden Home Rd. Portland, OR 97223
• Haven Lake Oswego 1500 Davis Ln. Lake Oswego, OR 97035

Schedule: Tuesday - Saturday from 9:00am - 6:00pm. Tuesday - Thursday at Scotsboro Square and Friday - Saturday at Haven Lake Oswego

Employment Type: Full-time

FLSA Status: Non-exempt

Reports to: Property Manager

Compensation Package:

• Competitive hourly pay rate of $23.00
• Leasing commission opportunities at Haven Lake Oswego of $100.00 per lease that are split evenly between the admin team
• Renewal commission opportunities at Haven Lake Oswego of $100.00 per file that are split evenly between the site team

Benefits Package:

• Medical insurance at no cost to the employee
• Dental insurance at no cost to the employee
• Supplemental insurance available at employee expense (Vision insurance, Life and AD&D insurance, Critical Illness insurance, Accident Protection Plan insurance)
• 401k enrollment program available
• Life Balance Program access for associate-only discounts
• Paid time off, accrued through the year at 5.66 hours per pay period (136 hours per year).
• 8 paid holidays off per year (Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day).

Administrative:

• Comply with all Fair Housing and Equal Housing Opportunities requirements 
• Comply with appropriate state landlord/tenant statutes 
• Ensure timely and accurate submission of individual and your teams’ payroll and commissions 
• Complete weekly, monthly, quarterly, and year-end reports, as required
• Consult with legal counsel and attend court hearings as needed
• Attend training and development seminars 

Operational & Financial:

• Advertise and promote the property 
• Utilize industry specific software for lead management 
• Provide tours to prospective and current residents
• Complete full cycle lease process with prospective residents
• Ensure compliance with renter’s insurance 
• Review rental rates and concessions with Portfolio Manager 
• Maintain resident occupancy of 95% 
• Ensure the timely collection of rent and other ancillary revenue
• Manage delinquency process 
• Manage petty cash account
• Manage and process vendor invoices 
• After review with Portfolio Manager, generate renewal offer letters and manage renewal leases 
• Monitor expenditures to keep in compliance with operating budget
• Manage turnover workflow including scheduling and management of vendors, conducting pre/post move out inspections, and make ready inspection. 
• Assist Portfolio Manager with preparing annual budget
• Other duties as assigned by Portfolio Manager

Resident Experience:

Leading Your Team:

• Guide performance of all administrative staff through providing clear instruction, training, coaching, and if needed, performance management to ensure attainment of property goals.
• Guide performance of all maintenance staff through providing clear instruction, training, coaching, and if needed, performance management to ensure work orders and turnovers are completed with efficiency and high quality. 
• Conduct staff meetings on a regular basis

What You’ll Need: 

• Authorization to work in the United States 
• High School Diploma or equivalent 
• 2 years of experience in multi-family property management 
• 1 years of experience in staff supervision 
• Yardi Voyager and CRM experience preferred 
• Proficient in Microsoft Office Applications including, Outlook, Word, and Excel 
• Demonstrates teamwork, good hygiene, ethical behavior and integrity, excellent customer service and communication skills, ability to multi-task, resolve conflicts, engage in cost/benefit analytical decision-making, and ambition for continuous professional development

Your Work Environment: 

• Approximately 80% in office environment using a computer and phone
• Approximately 20% inspecting property grounds, including apartments, building structure, landscaping, and signage which may require the ability to climb stairs, ladders and maneuver walkways
• Ability to carry or move objects weighing up to 20 pounds

Mission Statement:

“Affinity doesn’t just manage an asset – we cultivate an investment. We want you, as our newest associate, to come along for the ride, and ultimately, have a chance to steer the ship.”

INTEGRITY, INITIATIVE, INNOVATION