Essential Functions:

• Provide high-level administrative support by conducting research, handling information requests, and performing the day-to-day administrative tasks, as well as assisting with special projects as assigned
• Directs incoming calls to the correct department/personnel and takes messages appropriately and correctly
• Coordinate communications on behalf of onsite Executives as needed
• Coordinate and monitor all aspects of administrative workflow with minimal supervision
• Receive and distribute incoming and outcoming mail
• Prepare internal and external corporate documents for team members and partners using MS Office including Word, Excel, PowerPoint and Outlook
• Maintain an organized and efficient filing system of paper and electronic documents
• Organize and run required meetings
• Manage schedules and calendars for onsite Executives as needed
• Coordinates company travel arrangements as required
• Submit and track expense reports
• Receive visitors and guests thoroughly vet to ensure security protocol has been followed
• File, copy, scan and edit documents, and coordinate external printing projects
• Coordinate on facilities matters from time to time
• Purchase office supplies, office equipment and maintain kitchen inventory
• Order and manage company lunches and client meetings
• Performs other related duties as necessary or assigned with special projects as required

Qualifications:

• Minimum 3 years administrative experience, aviation/airline/FAA background a plus
• Excellent organizational skills and the ability to multi-task under pressure
• Ability to handle sensitive/confidential information
• People focused, exemplary colleague and customer interpersonal satisfaction skills, including dealing effectively with the public in-person, via email, and over the telephone
• Independent thinking and good judgement
• Attention to detail
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy
• Excellent Microsoft Office skills, including Word, Excel, and Outlook
• Proper English usage, spelling, grammar, and punctuation
• Great communication that is factual, polite, and professional in nature
• Accurate typing speed of 40-50 wpm
• Standard office administrative practices and procedures, including the use of standard office equipment

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Massachusetts, New Mexico, North Carolina, Ohio, and Virginia.

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