Physician Office Supervisor- AdventHealth Medical Group North-OBGYN

Location Address: 305 Memorial Medical Parkway, Suite 400 Daytona Beach, FL 32117

Top Reasons to work at AdventHealth Medical Group

• Faith based & mission driven organization
• Immediate Benefits
• Premier multi-specialty medical group
• CREATION Health employee wellness and lifestyle programs
• Positive working climate to support a work life balance

Work Hours/Shift: Full-time/ 7:30am-5pm, Monday thru Friday

You Will Be Responsible For:

• Supervises the physician affiliate office/department in a cost-effective, efficient manner assuring that staff provides high quality care in a courteous and friendly atmosphere.

• Regularly reviews charge, scheduling and other financial reports along with billing practices to assure physician and office reimbursement is appropriate
• Assists the Practice Manager and/or Director of Practice Operations in preparation of annual budget, as requested

• Properly prepares check requests along with office and/or physician Expense Reports and Petty Cash Reimbursement/Reconciliation form in accordance with policy

• Demonstrates ability to read and understand expense reports and works with Practice Manager and/or Director of Operations regarding variances. Understands budgetary limitations and helps office to maintain budgetary limits.

• Properly processes invoices for payment in accordance with hospital policy

• May prepare and track data which reflects turnaround time and test results.

• Is responsible for training, development and assignment of tasks to the physician affiliate office staff.

• Provides input for employee periodic and annual evaluations

• Participates in monthly staff meetings. Minutes and a roster are maintained.

• Coordinates completion of employee competencies in a timely manner

• Prepares, updates and tracks department schedules to ensure adequate staffing coverage in practice to include on-call schedules, prn staffing and PDO days for employees and physicians.
• Demonstrates ability to interpret and enforce Florida Hospital Memorial Medical Center and HealthCare Partners policies and procedures.

• Properly completes Time and Attendance for employees as may be assigned

• Maintains medical records in compliance with Florida Hospital Memorial Medical Center, HealthCare Partners, TJC and HIPAA requirements with respect to patient confidentiality, security and completeness.

• Assures that office meets Safety and Infection Control standards.

• Responds to problems/concerns of the physicians and staff members of the practice.

• Assists with physician credentialing as necessary.

• Acts as practice liaison for patients and staff.

• Provides reports and statistics as requested by management.

• May fill in for front office staff as needed

• Performs other duties and tasks as assigned by Practice Manager and/or Director of Practice Operation, Medical Director of Radiology or Administration

What You Will Need:

• Minimum of a high school diploma or equivalent required.
• Two years’ experience as a lead role in a medical setting or other supervisory related role. Experience in management of multiple practices or specialty practices desirable.
• Computer proficiency required-in Word, Excel, Outlook, etc.
• Must have knowledge of TJC requirements and local, state, and federal regulations.

Job Summary:

The Physician Office Supervisor is responsible for planning, controlling, organizing and directing the day-to-day operations and activities of the physician affiliate office or physician department in conjunction with Practice Manager and/or Director of Practice Operations.