Office Administrator Job Description

Reports to: Senior Pastor, Elizabeth Felt

Directly Supervises: Volunteers helping with office work

Status: Part Time, 24 hours per week

FLSA: Non-Exempt

Pay: Competitive

Required Background: High School Diploma

Preferred Background: Post-secondary education; experience in office administration or related

Job Summary:

The Office Administrator provides smooth day to day operations of the office.

Hours:

Hours: 24 hours per week in the office with 30 minute unpaid lunch break; pre-approval required to work remotely. Schedule could be 3 or 4 days per week, depending on candidate's preference.

Vacation is detailed in The Advent Lutheran Church Employee Handbook.

Essential Functions:

• Create and prepare bulletins for worship and other occasional services
• Work with digital contract company on weekly newsletter, social media, website, etc.
• Answer and direct phone calls, emails, and in person visits in a timely and professional manner
• Participate in team staff meetings
• Collaborate with office volunteers
• Order and maintain office supplies, equipment, zoom licenses, copyrights, licenses, etc.
• Work and negotiate with various vendors
• Maintain church membership records/database
• Facilitates communications and administration within the church community and externally
• Maintains and oversees Advent’s calendar
• Coordinate logistics and reservations for facility use across multiple organizations
• Update outdoor digital sign regularly

Physical Requirements:

• Able to lift up to 30 pounds
• Able to set up tables and chairs for meetings

Core Competencies and Qualifications:

• Mission Ownership:
• Demonstrates understanding and fully supports the mission of Advent Lutheran Church: Transformed by Christ, Empowered by the Spirit, We celebrate God’s Kingdom through Witness and Service
• Demonstrates understanding and fully supports the values and beliefs of Advent Lutheran Church: We affirm that every person is created in God’s divine image.
• Interpersonal Skills:
• Engages people positively, with a demeanor of optimism and abundance
• Strong communication skills including active listening
• Ability to learn and adapt to new systems and technologies
• Self-motivated
• Productively engages and resolves interpersonal conflict
• High level of integrity, discretion, and sensitivity to confidential information
• Ability to work independently and collaboratively within a team
• Provides direction, gains commitment, facilitates change and achieves results through the efficient, creative, and responsible deployment of volunteers
• Functional Skills
• Proficient in Microsoft Office Suite
• Strong organizational skills

How to Apply:

Send a resume to the Senior Pastor, Elizabeth Felt: elizabethfelt@adventlutheran.com

Job Type: Part-time

Expected hours: 24 per week

Work Location: In person