Position Objective: The primary responsibility of the Accounting Clerk is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.

Reports to: Finance & Accounting Manager

 Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.)

Accounts Payable Tasks-

• Setup new vendors, including providing ADVANCE credit references
• Flag AP vendor invoices for Use Tax, if applicable
• Process vendor payment checks weekly
• Research vendor statements, calls and discrepancies
• Synchronize new vendors within Sage300
• Process Choice Care card reimbursements
• Bank reconciliations
• Setup and maintain EZ pass and WEX for all company vehicles

• Imports approved vendor transactions into payables

· Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:

o VP of Sales & Operations

o Fleet Manager

o F&A Manager

• Post invoices into A/P for non-project and administrative purchase orders
• Processes credit card monthly statements with receipts

• Cut checks weekly- distribute for signatures, receive and send to customers
• Supports the processing of RMAs and credits

Accounts Receivable Tasks-

• Apply customer payments & prepare daily deposits
• Process credit card payments, processing fee and credits
• Make adjustments to accounts as needed for items including write-offs, sales tax and credits
• Apply daily Cash receipts
• Process check payments using the remote deposit machine 
• Apply ACH payment requests from customers and print notifications

Other Accounting Functions-

• Manage tenant rental spaces through Scaleworks
• Open mail and distribute, including signing for deliveries at front office
• Maintain integrity of AP, ensure that every open payable has an approved invoice for payment
• File paid & unpaid invoices and statements
• Produce all recurring entries
• Assist F&A Manager in monthly closing activities
• Prepares analysis of accounts

· Record daily transactions for online banking report

Qualification/requirement:

• High School Diploma or equivalent
• Three or more years related experience and/or training
• High attention to detail, solution-driven, and action-oriented
• Able to work independently and collaboratively across departments