Vice President of Administration
Adirondack Studios (ADKS), a world leader in the design, fabrication and installation of entertainment, retail and cultural experiences, and with offices in upstate New York, Pasadena, Orlando, Dubai and Shanghai, is searching for an experienced Vice President of Administration to help guide the company through a period of dynamic global growth.
Job Summary
Working in conjunction with ADKS’ Executives, Vice Presidents and Directors, the Vice President of Administration will oversee all areas of the company’s US-based corporate administrative groups (Finance & Accounting, Human Resources, IT, Contracts, Travel & Hospitality, Facility Maintenance and Safety Management). The overall expectations of this role include furthering the mission, goals and growth strategy of ADKS, driving collaboration and solution-mining across the company’s departments, leading and supporting company-wide initiatives, fostering ADKS as a global services company and managing department budgets with a focus on efficiency and profitability. Essential to this position is a commitment to professional service, ethical business practice, quality assurance and exceptional customer support. This position reports directly to the President.
Department-Specific Responsibilities
Finance & Accounting
Ensures the Finance & Accounting group operates ethically, fiscally responsibly and accurately
Researches, develops and institutes data-driven reports that inform other company groups toward better fiscal decisions
Oversight of the annual budget and financial analysis pertaining to revenue and cost drivers within the organization
Ensures compliance with federal, state, local and organizational laws, regulations, guidelines and best practices, including but not limited to tax laws, generally accepted accounting principles (GAAP) and industry standards
Analyzes and assesses financial business risk and drives business toward year-end profit
Supports ADKS Global Financial team as needed
Contract Administration
Oversees contract administration for the company’s binding obligations, including annual insurance needs, CCIP obligations, project specific needs and contract requirements
Participates in union negotiations
Ensures all corporate contracts are in compliance with applicable laws and regulations
Human Resources
Directs all human resources activities, including employee relations, compensation, employee benefits and related activities, with the assistance of the HR Specialist
Administers employee Learning & Development programs to achieve a high-performance culture
Assesses company programs for commitment to Diversity, Equity, Inclusion & Accessibility with the goal of promoting equitable treatment of employees and candidates
Travel & Hospitality
Reviews travel and hospitality requirements, including employee and candidate travel as well as guest housing needs at the Argyle location
Ensures timely and cost-effective travel booking protocols in compliance with business needs
Information Technology
Administers company’s Information Technology initiatives and infrastructure
Reviews, assesses and institutes software and hardware solutions that support all company entities
Researches new technologies and systems that will increase efficiency and facilitate better company communication
Oversees all company data security requirements
Effectively manages the annual Information Technology budget
Facility Maintenance Department & Safety Management
Supervises the Argyle Facility Maintenance Department and provides direction in line with company priorities, budgets and local, state and federal safety programs and standards
Ensures all ADKS facilities remain compliant (local, state and federal) for the safety and health of employees
Qualifications
Minimum 10 years’ progressive leadership experience, including executive-level leadership in administration/operations
Minimum 10 years’ experience leading and sourcing cross-functional teams, including but not limited to finance & accounting, human resources, IT and facilities management
Ability to successfully collaborate with a broad spectrum of clients, team members and external consultants (legal, financial, IT, etc.)
Strong negotiating and influencing skills so as to garner ADKS the most favorable financial and contractual terms possible; experience negotiating labor agreements a plus
An empathetic leader with strong listening and communication skills and a reputation for diplomacy
Solid business acumen with a proven track record of strategic thinking, analytical, problem solving and risk assessment skills
Comfortable working in a fast-paced environment and capable of balancing frequently shifting priorities
Valid passport with flexibility and willingness to travel among ADKS’ US and global offices if/as necessary
Benefits include:
Paid vacation
Personal time accrued at one hour for every 30 hours worked
Participation in company medical, dental, and vision insurance plan following 90 Days of employment.
Participation in the company’s Long Term Disability Insurance following 12 months of employment. This is at no cost to the employee.
Participation in ADKS 401K plan following 90 Days of continuous employment and then at open enrollment.
Participation in the ADKS Profit Sharing Plan following 3 years of continuous employment and then at open enrollment.
Salary Range – $150 – $170K per year. Please submit: Resume, cover letter and three references when applying.
This position will be headquartered out of Argyle, New York (1 hour north of Albany and 30 minutes from Saratoga Springs).
Adirondack Studios is an equal opportunity employer. Qualified candidates will receive consideration for this full time, salary position without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.