Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays - Employees receive 13 Paid Holidays
• Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!
Position Information
Position Title
Executive Administrative Assistant

Banner Position Number
002690

E-Class
CX - Class Exempt FT - .53 or >

Department
Aviation Program - MU2006

Job Description

The Executive Assistant to the Chief Aviation Officer (CAO) is fully responsible for effectively and independently handling all job responsibilities within the scope of authority.
Handles confidential business matters and maintains smooth operation of office in the absence of CAO. This position deals with high level communications with university staff, students, faculty, alumni, community members and representatives.
Manages daily operations and routine inquiries of the department. Administrative tasks include calendar of appointments, completing expense reports, composing and preparing correspondence. Keeps CAO organized, informed and prepared for meetings and travel.
Problems faced in this position are generally varied, complex and involve multiple constituencies and competing priorities.
The Executive Administrative Assistant will be responsible for:
• Manages operational budget for CAO and acts as purchasing agent and purchase card holder.
• Maintains files, records, calendars; typically arranges business travel, creates itineraries, and tracks expenses.
• Organizes meetings for the COA with internal and external parties, including scheduling, reminders, booking rooms and organizing catering.
• Attends and participates in committee meetings, task force meets and project team meeting as a representative of Chief Aviation Officer.
• Serves as liaison between CAO and the leadership and staff of the Bill Noe Flight School, and the Aviation Maintenance Technology Program.
• Ad-hoc analysis and research as requested by CAO in support of institutional and divisional priorities.
• Serves as back-up for support as needed in the President's Office.
• Provides oversight and obtains approval for completion of personnel actions and other documentation for staff of Bill Noe Flight School and the Aviation Maintenance Technology Program.
• Draft and prepare correspondence for internal announcements, board meetings and external communications.
• Be responsive to emergency emails/texts/phone calls with contact outside normal business hours.
• Represents the Aviation Department and Marshall University in a positive light through great follow-through skills and sound judgement.
• Conserves the CAO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Communicates directly, and on behalf of the CAO, the Board members, Business Leaders, CEO's and others, on matters related to CAO's initiatives.
• Works closely and effectively with the CAO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CAO's ability to effectively lead the Division.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists the senior team by preparing event spaces (e.g., coordinate & confirm events, locations & equipment needs); transcribe meeting minutes & notes for actionable items; assist with management of correspondence & communication of event details.
Salary Range
$35,568-$44,400 - Salary may be increased based off education, experience, and internal equity.

Salary Type
Salary

Time Type
Full-Time

Work Location
OTHR - Other Off-Campus Location
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education

Bachelor's degree
Experience

Five or more years of related work experience.
Preferred Qualifications
Education

Master's degree
Experience

Ten or more years of related work experience.
Posting Detail Information
Posting Number
MU1011E

Open Date
02/15/2024

Close Date
Open Until Filled
Yes

Special Instructions Summary