• has exceptional administration and communications skills; written, verbal, interpersonal
• is a reliable, results-orientedteam player with superior skills in project management, organization, and planning
• is a dynamic, entrepreneurial thinker with a can-do attitude with the ability to work under pressure and respond to deadlines without sacrificing quality
• is a self-motivated and results-oriented individual always seeking learning opportunities
• is a creative thinker with excellent analytical, problem-solving, and customer service skills
• is highly organized and enterprising with a keen attention to detail

RESPONSIBILITIES

• Lead the grant development and application process for the organization; project management
• Manage the organization’s current grant portfolio which consists of state, federal, and corporate grants including a federal infrastructure grant
• Collaboratively with the team, create and assemble all necessary supporting materials and documents including budget reports, outcome measurements, success stories, narratives, forms, etc. for successful and compliant on-time submission to funders
• With the team, create and distribute monthly grant health dashboards for executive and board review; updating grant health in real-time on Monday.com
• Kick-off all new grants across the grant management team to ensure alignment to internal processes, compliance, and human resources capacity

• Project manage grant proposal development and submission – preparing and organizing materials for proposals, and submitting and monitoring grant applications
• Research new funding and business development opportunities on a local, state, and federal level
• Analyze grant funding trends to identify growing programs, opportunities for increased funding, and areas in need of greater development.
• Conduct internal and external research to identify funding opportunities with foundations, government agencies, corporate, and community-based funding organizations.
• Cultivate, manage, and maintain relationships with organizational funders and stakeholders through targeted and strategic outreach
• Monitor application and reporting timelines and communicate with stakeholders to ensure adherence to funder deadlines and requirements
• Write grant proposals, letters of support/interest, concept papers, and related materials for proposal submissions
• Prepare and submit applications gaining stakeholder buy-in and managing grant application portals

• Working closely with VP of Finance, manage grant compliance and reporting, including outcome measurement and grant budgets – taking responsibility for meeting high standards of effectiveness, timeliness, and completeness
• Project manage the Negotiated Indirect Cost Rate Agreement application process for the organization
• Working with PMO, create reporting calendar for grants within Monday.com to ensure 100% compliance; deliverables on-time and on-budget
• Maintain and manage complete records and files in accordance with Activation Capital’s record-keeping policies, related to past, present, and prospective grant-based donor engagement
• Track progress toward organizational and programmatic outcomes and goals

• Own grant portal administration for all funders; accessing all systems and coordinating with staff on access, authorizations, and communicating system updates
• Maintain library of grant support documents per grant; also maintaining a database of resumes, bios, IRS forms, and additional documentation
• Run quarterly report process in compliance with our federal grants, such as the Build Back Better Regional Challenge grant

• Prepare strategic program and project budgets in collaboration with internal staff and vendors; ensuring that each is in a format to meet internal accounting needs and funder preference
• Create and maintain expense trackers for each grant
• Prepare reimbursements and drawdowns as required
• Work closely with finance and accounting to ensure accurate reporting and compliance
• Ad hoc financial health reporting

QUALIFICATIONS & EXPERIENCE

• Requires bachelor’s degree or equivalent experience in a field related to grant management
• Minimum of five years of relevant experience in grant administration and processes and/or grant writing required
• Knowledge of federal, state, and local government laws and regulations regarding grant agreements and administration strongly preferred
• Demonstrated experience with government contract accounting, Single Audits, 2 CFR Part 200 strongly preferred
• Portfolio of demonstrated analytical and persuasive writing samples required
• Experience with or knowledge of the Negotiated Indirect Cost Rate Agreement application process strongly preferred
• Experience with National Science Foundation grants strongly preferred
• Experience with cooperative grants strongly preferred
• Experience with Monday.com is a positive but not required
• Familiarity with Google suite of products a positive but not required
• Ability to learn new technology quickly required

About Activation Capital