Certified Payroll Coordinator

JOB DESCRIPTION

The certified payroll coordinator is responsible for all prevailing wage and certified payroll related tasks including submittal of all required CPR related paperwork, communication with PW CPR customers as well as ABM project management staff, and ensuring that all technicians are paid the correct prevailing wage rate for every PW project. The certified payroll coordinator will work closely with the payroll administrator and PM’s in managing all PTO requests. The certified payroll coordinator will also be expected to assist in facilitating basic office administrative tasks including, but not limited to, corresponding directly with ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Operations Manager and provides additional support to the Assistant Account Managers as needed.

Essential Duties -Administrative Functions

• Assist the Operations Manager and/or Project Managers with any admin duties.
• Conduct and answer phone calls/emails & door access intercom system.
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Maintain files and documents organized for easy management access.
• Complete and send off Employee change forms. 

HR related functions

• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed.
• Create new employee personnel folders, and maintain all employee files.
• Disposition applicants as needed.

Onboard new employees

• Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
• Complete employment verification requests.
• Assist managers/HR staff with unemployment claims.
• Forward Garnishments.
• Create a monthly discrepancy for Anniversary pay and submit to payroll.
• Assist hourly employees with any questions or concerns

MINIMUM REQUIREMENTS

• Proven prevailing wage and certified payroll experience.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in prevailing wage / certified payroll.
• High school diploma or equivalent; college degree preferred

Certified Payroll Coordinator - top skills & proficiencies:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience