Job Title: Program Manager Department: Programs

Reports to: Program Director Status Full-time; Exempt

Job Summary:

The Program Manager oversees several enrichment programs at afterschool sites. Will make sure each site is creating a safe, organized, fun and educational environment for all youth involved. Support Site Coordinators in creating a successful program that is in line with AWFFK’s mission and vision.

Position Responsibilities:

• Supervise and guide all Site Coordinators at assigned sites. Ensure that Site Coordinators are equipped to deliver quality programs, meet compliance requirements, and provide a safe and supportive environment.
• Generate assessments, surveys and evaluations for all stakeholders that will guide the development site program plans
• Develop program plans
• Provide training to all site staff that will enhance their skills in facilitating youth voice and leadership that promote positive relationships within the program
• Communicate with Site Coordinators regarding funding requirements, budgets, and any pertinent information that affects the day-to-day operations of the site
• Conduct bi-annually evaluations of all program site staff
• Ensure that programs meet contractual and organizational goals and expectations, including fiscal and programmatic compliance.
• Assist Site Coordinator in engaging and communicating with parents, school administration and funders.
• Attend collaborative meetings with Site Coordinator and school administration
• In collaboration with Program Director define continuous quality improvement by identifying goals, action steps, timelines, assessments, stakeholders and reviewing data to assess the quality of programs
• Conduct weekly site coordinator meetings to support site needs
• Review and approve monthly attendance, registrations and any necessary documentation
• Prepare for grant funded audits by maintaining all attendance records, compliance requirements and fiscal reports- in collaboration with operations department
• Support site coordinator with incident reports and disciplinary actions
• Conduct bi-weekly observations at each site
• Oversee budgets at each site
• Collaborate with Operations Department to ensure that all staffing needs are met
• Other responsibilities as assigned

Required Skills/Qualifications:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills and ability to work in a collaborative environment
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• BA preferred in education, youth development, physical education or a related field
• Experience in education, tutoring, running community programs/ events, student recruitment and staff development is required
• Minimum of three-four years' experience in the expanded learning field, working with K-12 grades with a strong background in middle and high school settings required.
• Minimum of two years’ experience in a supervisor role
• High School diploma
• Spanish communication is desirable

Special Skills:

Ideally, we are looking for someone who is energetic, ambitious, goal-oriented and creative, with the ability to work both independently and collaboratively, with a talent for building strong and productive relationships across constituencies. Ability to present facts and recommendations effectively in oral and written form. Superior writing

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employees are frequently required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level reflects typical work environment for job description.

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

I acknowledge that I have read and understand the requirements of this position.