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Administrative associate
$70k-89k (estimate)
Full Time | IT Outsourcing & Consulting 3 Weeks Ago
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22nd Century Technologies, Inc. is Hiring an Administrative associate Near Mobile, AL

Job Description :

Position is located ONSITE- either am-pm or am-pm, Monday-Friday. (position goes until the end of , if contractor performs well there is a chance for them to be extended an additional months)

Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)

ISN systems experience is preferred, but can be trained onsite if they don't have experience.

Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Job Duties :

  • Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.
  • Work with Mill Stores team to transport parts and equipment to final location in the Mill
  • Secure parts staging areas in the mill and stage parts for capital projects
  • Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
  • Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
  • Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
  • Complete contractor safety orientation with contractors prior to starting a new job
  • Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
  • Pull daily report of parts pulled from Stores to ensure warranties are executed as available
  • Work with Mill host to complete contractor evaluations after completion of a job
  • Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
  • Work with Mill Finance manager to forecast monthly expense spending
  • Implement Mill cost controls to ensure cost center owners approve spend before requisitioning

Qualifications :

  • Ability to work with or experience in a Procurement / Purchasing role, preferably experience in a Mill location
  • Experience working with contractor services (electrical, mechanical, HVAC, engineering)
  • Experience writing scope of work (SOW)
  • Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
  • Knowledge of how to read a bill of materials and validate parts received match
  • Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
  • Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
  • Ability to work with a variety of mill functions (engineering, maintenance, operations)
  • Ability to work with corporate functions (US and International)
  • Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)

Position is located ONSITE- either am-pm or am-pm, Monday-Friday. (position goes until the end of , if contractor performs well there is a chance for them to be extended an additional months)

Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Last updated : 2024-05-21

Job Summary

JOB TYPE

Full Time

INDUSTRY

IT Outsourcing & Consulting

SALARY

$70k-89k (estimate)

POST DATE

05/22/2024

EXPIRATION DATE

05/29/2024

WEBSITE

tscti.com

HEADQUARTERS

OLYMPIA, WA

SIZE

1,000 - 3,000

FOUNDED

2012

TYPE

Private

CEO

SATVINDER SINGH

REVENUE

$5M - $10M

INDUSTRY

IT Outsourcing & Consulting

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About 22nd Century Technologies, Inc.

22nd Century Technologies provides cybersecurity, Information Technology infrastructure and cloud solutions for government agencies.

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The job skills required for Administrative associate include Purchasing, Front Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative associate. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Administrative associate positions, which can be used as a reference in future career path planning. As an Administrative associate, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative associate. You can explore the career advancement for an Administrative associate below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Associate, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Associate for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Associate job description and responsibilities

Administrative associates perform advanced administrative duties for businesses and public and private organizations.

02/02/2022: Twin Falls, ID

Administrative Associates organize files, draft messages, schedule appointments, and help out other staff.

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use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.

02/27/2022: Olympia, WA

Administrative Associate are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

03/17/2022: Mobile, AL

They also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.

02/03/2022: Fort Wayne, IN

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Associate jobs

Administrative Associate do routine clerical and organizational tasks.

02/09/2022: Atlanta, GA

They are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.

02/04/2022: Charlotte, NC

Administrative Associate supports their coworkers and the office as a whole with a wide range of tasks, from everyday administrative tasks, to preparing documents and keeping records.

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Knowing how to coordinate an office.

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Attention to detail and organization.

03/28/2022: Columbus, GA

Step 3: View the best colleges and universities for Administrative Associate.

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