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Administrative Services / Clerical - Planning Administrative Associate
Mobile, AL
6Months
Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
ISN systems experience is preferred, but can be trained onsite if they don't have experience.
Candidates are required to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.
Job Duties :
Work with Mill Stores team to transport parts and equipment to final location in the Mill
Secure parts staging areas in the mill and stage parts for capital projects
Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
Complete contractor safety orientation with contractors prior to starting a new job
Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
Pull daily report of parts pulled from Stores to ensure warranties are executed as available
Work with Mill host to complete contractor evaluations after completion of a job
Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
Work with Mill Finance manager to forecast monthly expense spending
Implement Mill cost controls to ensure cost center owners approve spend before requisitioning
Qualifications :
Excellent communication and interpersonal skills
Ability to work with or experience in a Procurement / Purchasing role, preferably experience in a Mill location
Experience working with contractor services (electrical, mechanical, HVAC, engineering)
Experience writing scope of work (SOW)
Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
Knowledge of how to read a bill of materials and validate parts received match
Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
Ability to work with a variety of mill functions (engineering, maintenance, operations)
Ability to work with corporate functions (US and International)
Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)
Last updated : 2024-05-23
Full Time
$42k-54k (estimate)
05/24/2024
06/01/2024
axelon.com
New York, NY
500 - 1,000
The job skills required for Administrative associate include Planning, Purchasing, Front Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative associate. Select any job title you are interested in and start to search job requirements.
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Administrative associates perform advanced administrative duties for businesses and public and private organizations.
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Administrative Associates organize files, draft messages, schedule appointments, and help out other staff.
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use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
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Administrative Associate are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
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They also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Associate jobs
Administrative Associate do routine clerical and organizational tasks.
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They are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.
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Administrative Associate supports their coworkers and the office as a whole with a wide range of tasks, from everyday administrative tasks, to preparing documents and keeping records.
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Knowing how to coordinate an office.
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Attention to detail and organization.
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