Duration: 24 Months

Job Description:

Main responsibilities will involve providing support to the Bureau's Senior Accountant (SA) with conducting fiscal reviews for the Division's 600 contracts. Specific duties include assisting the SA as follows:

• Providing support to contract management in the completion of annual fiscal risk assessments.
• Assessing the fiscal health of approximately 300 unique organizations.
• Preparing written correspondence to request supporting documentation.
• Performing initial data entry into the calculation's workbook for review by the SA.
• Performing initial review of contract budget documents and evaluate documentation to verify the appropriateness of expenditures as it relates to the goals of the program and the fund source to determine appropriateness of expenses.
• Preparing a summary of findings and requesting a corrective action plan if needed.

Role & Responsibilities:

• Enter contract requisitions into the NYS Statewide Financial System (SFS) in an accurate and timely manner.
• Transmit approved requisitions to contract managers to document the availability of funding of the corresponding contracts.
• Conduct preliminary review of claim submissions to identify calculation errors and related data entry into unit tracking systems.
• Notify Contract Managers of any issues encountered while processing claims and work with them to resolve them in an accurate and timely manner.
• Monitor the progress of claims in SFS, ensuring that they are approved and paid in the appropriate timeframes (i.e., claims must be paid within in 30 days of receipt by the Department). Auditors are responsible for mitigating technical issues that may occur during the payment process.
• Record all claims in the related fiscal systems.
• Respond to inquiries to leadership in an accurate and timely manner.
• Support program and contract managers by conducting a quality review of all draft contract packages before transmitting them to the grantees for official signature.
• Provide support to contract management in the completion of annual fiscal risk assessments.

Additional skills and preferred qualifications:

• Proficiency in Microsoft Office 365 software package with an emphasis on Excel.
• General knowledge of automated accounting systems.
• Ability to analyze data and apply basic Generally Accepted Accounting Principles (GAAP) when necessary.
• Excellent written and oral communication skills.
• Demonstrated knowledge and experience working in the NYS Statewide Financial System. (i.e. how to enter claims, processes credit memos, and create contract requisitions).
• Demonstrated knowledge and experience regarding reviewing budgets, how to advance transactions through to execution.
• Ability to organize work and document progress of projects through to completion.
• Ability to multi-task and adjust priorities as directed by management.