We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work. We are looking for a self-starter who is motivated to go above and beyond their everyday required tasks, with exceptional problem solving skills.

If you have previous experience in office administration and familiarity with the homeowner insurance claims, construction, or home improvement industry, we’d like to meet you.

Responsibilities

• Create an accurate sketch and initial scope of work for construction projects
• Deliver a consistent and well-defined initial estimate
• Work with outside resources as necessary to complete accurate estimate
• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Maintain contact lists
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Assist with coordinating crew and job scheduling
• Perform basic accounting duties
• Assist in employment recruiting activities
• Update claim management portals daily
• Assist with ordering supplies & materials

Skills/Requirements

• MUST HAVE EXPERIENCE WITH ESTIMATING IN XACTIMATE!
• Proven experience in office administration
• Knowledge of office management systems and procedures
• Excellent work ethic & good attitude a must! We are looking for a team player!
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel & Word, in particular)
• Excellent computer skills a must!
• Construction Related Experience/Knowledge
• Excellent time management skills and the ability to prioritize work
• Must have HIGH attention to detail!
• Problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Expected hours: 40 – 55 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Lithia Springs, GA 30122: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Computer skills: 1 year (Preferred)
• Xactimate: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person