Come and join our team, we are hiring!

Orlando Science Schools are focused on providing a high-quality STEM education in an intellectually nurturing environment. To achieve this goal, we are seeking well-qualified and highly motivated professionals to join our dedicated team.

We encourage you to look at the opportunity at hand. We are pleased with the work we do and could not be thriving without our enthusiastic group of devoted people.

JOB PURPOSE:

Manage accounts payable and accounts receivable and coordinate with the bookkeepers if applicable. Ensure books are balanced, and tax obligations are covered.

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or business-related field from an accredited institution.
• A minimum of 3 years of relevant accounting or finance experience including.
• 2 years in reconciling bank accounts, using excel, QuickBooks, accruals entries, and financial data needed for month/year-end reports.
• Robust understanding of accounting principles and financial reporting and regulations.
• Proficiency in Accounting Software and Microsoft Excel.
• Experience with financial reporting requirements is preferred.
• Strong analytical and problem solving abilities.
• Exceptional attention to detail and accuracy in financial reporting.
• Ability to work collaboratively in a team environment.

ESSENTIAL FUNCTIONS:

• Manage accounts payable and receivable.
• Supervise daily operation of Business Department, which includes general accounting, A/P, A/R, payroll, inventory, taxes, and reporting
• Present financial information to administration by tracking and analyzing accounting data; preparing reports.
• Compile and analyze account information.
• Record financial transactions by entering account information.
• Recommend financial actions by analyzing accounting options.
• Ensure the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger.
• Prepare balance sheets, profit, and loss statements, and other financial analyses of current costs, revenues financial commitments, and obligations incurred to predict future revenues and expenses.
• Prepare and review financial statements and reports on a monthly, quarterly, and annual basis.
• Track payments to internal and external stakeholders.
• Assist in collecting, tracking, and correcting the company’s finances.
• Create and present financial recommendations to Executive Director.
• Oversee cash flow, cash management, working capital, and company audits.
• Ensure legal compliance on all financial functions, such as but not limited to compliance, reporting, registrations, and annual renewals.
• Coordinate and oversee all internal and external audits.
• Manage all tax planning and compliance with all required federal, state, local, payroll, property, and other applicable taxes.
• Assist in Developing and maintaining all necessary accounting policies and systems, including general ledger and financial reporting.
• Oversee and maintain client accounts in their respective software platforms
• Review all invoices for appropriate documentation and contract approvals.
• Maintain, negotiate, and file vendor contracts
• Print and obtain signatures and distribute payable checks
• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files
• Prepare an analysis of budget and projection numbers
• Verify monthly financials and ensure everything is processed by the proper accounting period
• Direct all aspects of the accounting operations, and oversee all transactions related to the general ledger, receivables, payables, payroll, collections, billing, and financial reporting.
• Perform tasks associated with month-end and year-end close of income statement and balance sheet, account reconciliations, and G/L analysis
• Oversee budgeting, financial forecasting, and cash flow processes.
• Reconcile business credit cards, accounts payable, and receivable.
• Perform general HR processes as it pertains to organizations' finances and payroll.
• Perform HR-related tasks such as but not limited to Onboarding and Offboarding.
• Monitor accounts for non-payment and delayed payment
• Maintain files and reporting information for all funds, including grants
• Responsible for all aspects of grant accounting including proper coding of
• Prepare reimbursement packages.
• Analyze business or financial data and verify the accuracy of records.
• Prepare to adjust journal entries.
• Review accounts for discrepancies and reconciles differences.
• Prepare, analyze, or verify annual reports, financial statements, and other records, using accepted accounting and statistical procedures to assess financial conditions and facilitate financial planning.
• Process invoices for payment.
• Run errands on behalf of the business office such as but not limited to, banks, deliver mail and shipments to post office, and buy necessary supplies as instructed.

SKILLS:

• Skilled at analyzing information and using logic to address work-related issues and problems.
• Skilled at establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
• Skilled at being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Skilled at being consistent, reliable, dependable, and accomplishing responsibilities.
• Skilled at balancing and reconciling and developing spreadsheets to quantify and illustrate routine financial reports, statements, comparisons, impacts, and projections using standard and fund accounting principles, methods, and applications.
• Advanced in QuickBooks to quantify and illustrate routine financial reports, statements, and/or projections.
• Advanced in Microsoft Office, Excel in particular

KNOWLEDGE:

• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, transcription, designing forms, and workplace terminology.
• Analyzing financial data, revenue, and expenditure trends. Ensuring expenditure control and recommending appropriate budget levels.
• Knowledge of Federal, State, and local laws, rules, regulations, and Federal and State funds-grant accounting and ability to ensure compliance.
• Understanding of the grant requirements and preparing reimbursement packages.
• Demonstrated integrity and ethical behavior in financial reporting and dealings.

ABILITIES:

• Able to choose the right mathematical methods or formulas to solve a problem.
• Able to be careful about detail and be thorough in completing work tasks.
• Able to observe, receive, and otherwise obtain information from all relevant sources.
• Able to communicate effectively and clearly conveying information and ideas to supervisors, Peers, and co-workers by telephone, in written form, e-mail, or in person.
• Able to use computers, enter data, process information, and analyze data.
• Able to Document/Record information by entering, transcribing, recording, storing, or maintaining information in written or electronic form.

EQUAL EMPLOYMENT OPPORTUNITY:

Orlando Science Schools is committed to providing equal employment opportunities and employs all qualified persons without regard to race, color, religion, age, sex, national origin, disability, or any other classification protected by federal, state, or local laws.

PHYSICAL REQUIREMENTS:

Extended periods at a keyboard or workstation, prolonged sitting, frequently expected to stand, walk, talk, hear, use hands and arms to handle, feel or reach, operate office equipment, computer, copy machines, phones, hand-held learning gadgets, and other office equipment, bend, kneel, crouch and crawl, carry, push, pull and lift or move up to 25 pounds.

JOB DESCRIPTION DISCLAIMER:

The duties and responsibilities specified are not a thorough list and additional tasks may be assigned to the employee from time to time as required by business necessity.

Job Type: Contract

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Please indicate the desired hourly rate/range.

Experience:

• QuickBooks: 2 years (Required)
• Accounts payable: 2 years (Required)
• Accounts receivable: 1 year (Required)
• Budgeting: 1 year (Required)
• Payroll management: 2 years (Required)

Ability to Relocate:

• Orlando, FL 32817: Relocate before starting work (Required)

Work Location: In person