Job summary

As ICC Administrative Assistant you will provide clerical support to the ICC Teams, you will work with other administrators, health and social care professionals to develop the ethos of multi-disciplinary, integrated care and seamless services ensuring that patient care is delivered to the highest possible standard.

You will be predominately based at Hilltop Heights but there is also an expectation to be based at Carlisle Medical Practice- North Carlisle on occasions.

Main duties of the job

As an Administrator, working with a level of supervision, you will maintain administrative systems and records to enable the teams to deliver effective community services and to ensure that the office environment is safe, appropriately maintained and equipped.

• Provide administrative support service including;
• Deal with queries via telephone , relaying any relevant messages when required. Process inbound and outbound mailFiling, storage, tracking and archiving of patient records using Trac-It and PODFATHER.

Ordering stock and maintaining stock controlWord processingLaminatingPhotocopying / scanningMinute takingTo create and maintain reports, spreadsheets and correspondence using a variety of computer packages including Word, Excel and Outlook.

Produce lettersOrder equipment on behalf of clinical staff

About us

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time' :

Being a clinically led organisation

Quality and safety at the heart of our Trust

A positive patient experience every time

A great place to work

Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030.

All staff are expected to support sustainability.

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).

Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

• Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
• If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time.

This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following :

• Junk Mail is checked regularly

Last updated : 2024-05-25