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Job Summary
The Administrative Coordinator provides a high level of administrative support to the Program staff. The coordinator is responsible for a variety of administrative tasks including, but not limited to, coordinating project activities, maintaining files, and maintaining cuff accounts.
Essential Functions
Professional Behavior
Requirements
Supervisory Controls
The supervisor provides continuing or individual assignments by generally indicating what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments. When there are new, difficult, or unusual assignments, the supervisor provides additional, specific instructions for including suggested work methods or advice on source material available.
The employee uses initiative in carrying out recurring assignments independently without specific instructions but refers deviations, problems, and unfamiliar situations not covered by instructions to the supervisor for decision or help.
The supervisor reviews finished work to assure the methods used are technically accurate and in compliance with instructions or established procedures. Review of the work increases with more difficult assignments if the employee has not previously performed similar assignments.
Guidelines
Guidelines are available but are not completely applicable to the work or have gaps in specificity.
The employee must use judgment in interpreting and adapting guidelines, such as agency policies, regulations, precedents, accreditation requirements, advanced clinical protocols, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes.
The employee uses initiative and resourcefulness in deviating from traditional methods or researching trends and patterns to develop new methods, criteria, or proposed new policies.
Complexity
The work consists of related steps, processes, or methods. The decision regarding what needs to be done involves various choices that require the employee to recognize the existence of and differences among a few easily recognizable situations. Actions to be taken or responses to be made differ in such things as the source of information, the kind of transactions or entries, or other differences of a factual nature.
Scope and Effect
The work involves the execution of specific rules, regulations, or procedures and typically comprises a complete segment of an assignment or project of broader scope. The work product or service affects the accuracy, reliability, or acceptability of further processes, services, and/or patient care.
Personal Contacts
The personal contacts are with employees in the organization but outside the immediate department. People contacted generally are engaged in different functions, missions, and kinds of work, and may be representatives from various levels and departments within the organization, partner organizations, Tribal affiliate organizations, and employees of other healthcare organizations. Personal contact, at this level, may also made with members of the general public, as individuals or groups, in a moderately structured setting.
Purpose of Contacts
The purpose is to plan, coordinate, or advise on work efforts, or to resolve operating problems by influencing or motivating individuals or groups who are working toward mutual goals and who have basically cooperative attitudes.
Physical Demands
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. The employee must be able to read, write, speak and hear.
Work Environment
The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, requiring use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.
Supervisory and Management Responsibility
This position has no formally assigned supervisory responsibility or authority. The employee is responsible only for the performance of their own assigned work. They may be asked to train new employees in the fundamentals of the jobs or to participate in cross‑training of other employees in the department, but such assignments do not include the on‑going authority to assign and review work of other employees or to recommend or take corrective action with regard to other employees' performance.
Minimum Education & Experience Requirements
Education/Relevant Experience: Completion of a formal training program or an associate’s degree and one (1) year of relevant experience; or a high school diploma or GED and three (3) years of relevant experience.
Individuals must have applicable education or experience applying a body of standardized rules, procedures, or operations to perform the full range of standard clerical assignments and resolve recurring problems or to operate and adjust varied equipment for purposes such as performing numerous standardized tests or operations.
The GPTLHB is a tribal organization that follows tribal preference laws. Our policy is to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions if all other qualifications are equal.
Employment is contingent upon the outcome of all required criminal background checks.
Full Time
$44k-56k (estimate)
05/02/2024
05/15/2024
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.