SPECIAL OLYMPICS

Position Title: Accounts Payable Manager

Location: Washington, DC (hybrid; 3 days/week in office required)

Department: Finance

Reports to: Assistant Controller

Organization Summary:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org. 

Position Summary:

Reporting to the Assistant Controller, this position is responsible for the management, maintenance and implementation of all activities related to the disbursements of cash from the organization. The Accounts Payable Manager works to ensure that all invoices are properly coded and paid in a timely manner to ensure vendors, suppliers, and service providers receive accurate payment. This includes programs and employees who request funds and/or expense reimbursements and all other outgoing financial transactions. The Accounts Payable Manager understands that timely completion of tasks, duties, and responsibilities are critical to the Finance function within the organization and thus is the primary job responsibility.

Primary Responsibilities:

• Manage and process all disbursement from the organization’s accounts, including the following:
  • Vendors and Suppliers
  • Consultants
  • Grants Payments & Program Distributions
  • Travel and Employee Claims
• Administer timely and accurate data entry of AP submissions, including the following:
  • Review of documentation for adequacy and accuracy
  • Verification of appropriate level of approval authority
  • Ensuring proper adherence to policies and procedures
• Responsible to work on the full cycle processes associated with the SOI accounts payable function (check, ACH, & wires); coordinate all wire transfers as directed by the Assistant Controller
• Responsible for processing disbursements associated with SOI revenue sharing arrangements (e.g., multi-state distributions, direct mail, work place giving) and the communication of such disbursements to State Program finance contacts
• Reconcile Visa credit card transactions for corporate credit cards. Ensure accurate coding of expenses
• Receive and review contracts to ensure that invoices are in compliance with the terms and conditions listed.
• Ensure that vendor files are accurately maintained to support the annual 1099 filing process
• Perform all AP activities required for monthly close, including but not limited to monthly schedules and reconciliations, and notifying and requesting accrued expenses from all departments, programs and budget officers
• Manage maintenance of the accounts payable files in electronic format
• Develop and maintain work plan for high volume department in coordination with Accounts Payable Manager
• Administrator for Concur expense system
• Lead annual Accounts Payable Training
• Assist onboarding of new staff, providing 1v1 training where required
• Assess and identify process improvements to drive ongoing efficiency for the unit
• Provide exceptional customer service to departments, budget officers, and other staff
• Assistance with research projects and data analysis, as directed
• Other duties as assigned

Qualifications:

• 2-5 years accounting/ accounts payable experience required
• Knowledge of U.S. Generally Accepted Accounting Principles as related to payables preferred
• Must be professional and diplomatic at all times
• Attention to detail and works well under pressure
• Strong written, oral and persuasion skills required
• Word processing, communication and financial management software proficiency required (MS Dynamics NAV preferred)
• Knowledge of Concur expense and Vendor management system strongly preferred
• Strong organizational skills
• Strong attention to detail
• Strong verbal and written skills and ability to learn new tasks quickly

Other Characteristics

• Strong client service orientation;
• Ability to work with all levels of management;
• Ability to work effectively with other team members;
• Ability to concurrently advance multiple tasks and projects with limited supervision;
• Ability to provide effective business solutions and collaborate with senior management in problem resolution;
• Demonstrates respect, flexibility, initiative and tact; excellent listening and communication skills;
• The diplomacy, savvy, and good humor necessary to meet the challenges of a fast-paced work environment;
• Commitment to Special Olympics’ mission and goals, with an understanding for and commitment to the power and importance of persons with intellectual disabilities, the unique role and power of sports, and a vision of a more understanding, inclusive, and just world.

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

**Special Olympics is an E-Verify Employer**