St. Peter the Apostle School

Job Description for School Secretary

JOB RESPONSIBILITIES:

SCHOOL OFFICE

Be prepared & flexible every day to help wherever needed

Strong organizational skills with the ability to prioritize tasks efficiently

Prepare deposits and deliver checks/cash for deposit to local bank(s)

Retrieve deposit bags from local bank(s)

Record all deposits on bank chronology spreadsheet as deposits are made

Filing school documents and records, manages document request to/from other schools

Answer all incoming calls and provide appropriate information as needed

Maintain the principal’s schedule/calendar, adding essential items/information

Keep main office neat, organized, and welcoming for school visitors

Maintain and update all school family files, archiving family files as they leave

Provide information for all new families during summer when school office is closed

Give tours/answering questions from prospective families

Provide extended care information, collect payments

Prepares Wednesday Folder items for teachers and distributes through their mailboxes

Arranges for coverage of classrooms when needed using in-house coverage or substitutes

Tracks employee attendance/days off per Diocesan policies

Maintains civil and polite interactions with all guests, callers, staff and students

Other duties as assigned by Principal or Pastor

BACKGROUND CHECKS / SAFE ENVIRONMENT

Work with all parish ministries and school to make sure criminal background checks (original and renewals) are completed in accordance with Diocesan policies

Maintain up-to-date clearance, ethical standards and volunteer covenants for all ministries, parish personnel, and school parents/volunteers

Maintain school staff personnel files and ensure all needed documentation is current

PROFESSIONALISM

Maintains confidentiality at all times regarding students, staff, and school matters

Ensures appropriate decorum and interactions in the main office

Daily work hours are 7:15-3:15

OTHER INFORMATION

Prior school office experience preferred, but not required

Prior experience in Catholic education preferred, but not required

Prior experience with Power School and Google Applications preferred, but not required

Critical features of this job are described under the headings above. The principal reserves the right to adjust the duties and responsibilities as needed.

EMPLOYMENT STATUS: Non-Exempt, full time, 12-month

REPORTS TO: Principal and Pastor

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Do you have experience working within a school office environment?

Experience:

• Office Assistant: 1 year (Preferred)

Language:

• English (Required)

Ability to Commute:

• New Castle, DE 19720 (Required)

Ability to Relocate:

• New Castle, DE 19720: Relocate before starting work (Required)

Work Location: In person