My client is seeking a Part-time Assistant to support the Director and COO of the firm. This is a permanent position that has flexible hours in the office.

Qualification:

• Minimum of 2 years of experience as an administrative assistant, working for top professionals
• Candidate must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills.
• Proficiency in using Microsoft Word, Excel, and Outlook is required
• Ability to multi-task and prioritize tasks based on the practice group’s business needs and deadlines is essential.

Duties include, but are not limited to:

• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
• Assist with uploading and saving of emails and documents into the firm’s electronic document management system (IManage), while adhering to the practice group protocols for the naming of saved documents
• Update spreadsheets, checklists and other administrative documents;
• Process building requests for access cards, HVAC, janitorial services, etc.
• Schedule lunches for the staff and outside of office
• Must be computer literate
• Assist with attorneys’ calendaring and calendar invites
• Provide backup overflow support 
• Assist with scanning and copying