Overview:

Reliance Family Care is a dynamic and innovative Residential, homecare and home and community company committed to help our Consumers. We pride ourselves on fostering a collaborative and inclusive work environment where creativity and excellence thrive. As we continue to grow, we are seeking a dedicated Executive Assistant to join our team and provide crucial support to our leadership.

Summary:

The individual will work in conjunction with all administrative staff, ensuring the sufficient delivery and completion of all tasks assigned as needed per administrative staff in their perspective departments. The individual will have the ability to multi-task and work in a fast-paced environment and be flexible.

Responsibilities:

• Responsible for opening the office on time, welcoming and directing visitors to employees
• Responsible for checking voicemail messages
• Provides wide range of administrative support to the CEO and COO
• Prepares reports, memos, letters, and other documents and distributes
• Manages staff events and meetings
• Assist with making follow-up calls/communicating with staff (bulk mailing, phone calls, text messages)
• Place orders for vendors
• Ordering office supplies/snacks/Cleaning supplies for Office cleaner
• Following up on office maintenance issues
• Prepare responses to correspondence containing routine inquires
• Prepare agenda and plan for board and other meetings
• Adding new employees to company spread sheets (call-out log, office365 documents etc.)
• Following up on office maintenance issues
• Manage social media accounts
• Communicate verbally and in writing to assure documentation and provide information
• Type and create documents as needed
• Additional duties as assigned

Required Qualifications:

• High School Diploma, Business College Training preferred
• Competent Computer Skills, including MS Office
• Internet skills including use of e-mails, group message and data
• Valid drivers’ license with good standing
• State of PA Criminal Background check

Competencies:

• Verbal and written skills
• Attention to details
• Confidentiality
• Planning and Organizing
• Customer Service Orientation
• Reliability
• Interpersonal Skills
• Stress Tolerance
• Teamwork

Working Conditions:

Routine office environment. Must be able to drive an automobile/ van and have a valid driver's license. May be required to lift and/or physically support consumers independently or with other staff. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Reliance Family Care is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person