Description
The Associated Students of CSU, Chico is recruiting for Wildcat Leadership Center (WLC) Office Coordinator . This is a full-time, full-year, non-exempt position. The pay range for this position is $19.00 to $21.00/hr; new hires typically start at the beginning of the range. The anticipated schedule for this position is Monday through Friday, 40 hours per week. This schedule is subject to change based on department needs.
Associated Students offers excellent benefits to include medical, dental and vision insurance with a generous employer contribution toward the cost. Basic life, AD&D, and long term disability are fully employer paid. Retirement is offered through CalPERS. An employee contribution to this defined benefit plan is required in addition to a significant employer contribution.
The Associated Students (AS) is a comprehensive campus auxiliary corporation of CSU,Chico serving thousands of students, faculty, staff and community members through myriad student programs, services and business enterprises. With an annual budget of more than $21M, the AS operates residential and retail dining services, the Bell Memorial Union, the Wildcat Recreation Center (WREC), and administers the contract for the Wildcat Store (bookstore). Additionally, the AS offers a wide variety of services and programs such as: CAVE (Community Action Volunteers in Education), Child Development Lab, Adventure Outings, Sustainability and student government. Typically, the AS employs more than 100 full and part-time employees and more than 750 students.
In support of campus-wide efforts, the AS is committed to recruiting and hiring candidates who demonstrate and embrace our corporate value and strategic priority of diversity. We take a culturally-informed and identity-affirming approach to all our processes related to employee relationships. We provide timely and intentional opportunities to increase the cultural consciousness and commitment to inclusivity within the Associated Students and actively support University-wide diversity initiatives. Successful candidates are those of diverse abilities and identities who will work to advance policies and practices that will strengthen our organizational culture.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.
To be considered, you must submit an application and attach a resume. This position is open until filled; applications reviewed upon receipt.
Requirements
WILDCAT LEADERSHIP CENTER
OFFICE COORDINATOR
SUMMARY
Under general supervision, the Office Coordinator is responsible for the efficient operation of the Wildcat Leadership Center (WLC) in addition to supervising Student Desk Attendants.
ESSENTIAL FUNCTIONS

• Provides essential front-line administrative support to the AS programs within the WLC to include inventory, data and technology requests, infrastructure management and submitting work orders.
• Oversees all aspects of front office operations to include greeting visitors, responding to questions, directing phone calls, maintaining office supplies and equipment.
• Recruits, screens, hires, supervises, schedules and evaluates Student Desk Attendants. Works in coordination with Student Life and Leadership (SSL) Office Coordinator to train Student Desk Attendants.
• Coordinates all travel arrangements for designated individuals. This includes reservations, preparing required travel authorizations/reports, and submitting appropriate documentation to Accounting through Concur. Responsible for maintaining communication throughout duration of travel, following established travel policy and procedures and meeting established deadlines.
• Processes employment and scholarship paperwork for designated programs as needed. This includes posting student employment opportunities, preparing employment documents (hires, changes, terms), and processing all onboarding and offboarding paperwork and logistics in the WLC.
• Performs fiscal operations including processing Revenue Sharing and other funding payments by ensuring proper documentation, verifying club status, and submitting to Accounting following established policy and procedures and meeting established deadlines.
• Places purchases for events, supplies and services. Processes corporate purchases, reimbursements and check requests for professional staff within the WLC.
• Manages office access and infrastructure needs for authorized individuals.
• Monitors printing/copying and office supplies budget for the WLC.
• Prepares correspondence and other documents from rough draft to final form utilizing MS Office.
• Responsible for preparation and disbursement of agendas, minutes and correspondence for the Government Affairs office. Researches and prepares reports on assigned topics as required. Timely submits to Financial Services financial documents including proposed budgets. Serves as backup minute taker for Board of Directors (BOD) and Associated Students Business Committee (ASBC) meetings.
• Retains accurate and detailed records as required.
• Coordinates room reservations, equipment acquisition, catering requests and trainings as needed (i.e. safety training, holiday receptions, etc.).
• Maintains communication infrastructure and website updates. Collaborates with the Government Affairs Marketing Student Assistant with promotional ideas and social media posts.
• Onboards and offboards elected representatives.
• Processes MOUs for AS Contract Programs across campus.
• Registers select elected representatives with California State Student Association (CSSA) Plenary and ensures possession of all necessary articles to actively participate.
• Monitors expiration of all Government Affairs Committee (GAC) & Associated Students Facilities Committee (ASFC) professional staff appointments and renews appointments as needed.
• Reviews elected representatives' school schedules to create councils and committee schedules for the term.
• Reviews/corrects all councils' and committees' appointment sheets, meeting agendas, minutes, room reservations, email/calendar invites and campus staff communications, etc. Takes minutes in absence of co-chair.
• Maintains inventory list of Government Affairs property including t-shirts, tables & chairs, student binders, pins, etc.
• Tracks elected representatives' office hours and creates written attendance reports for the President and Executive Vice President.
• Coordinates with Marketing for portraits and group photography for elected representatives within the WLC.
• Provides administrative support for the Sustainability Funding Allocation Committee (SFAC), taking minutes and scheduling meetings.
• Oversees calendar for BMU 307and key usage for the tech hub.
• Completes American Express charges for elected representatives in Concur.
• Oversees addition and deletion of email accounts for Student Desk Attendants and elected representatives.
• Communicates to the entirety of the WLC on behalf of AS in terms of policy updates, events, etc.
• Schedules and manages the agenda for the WLC staff meetings, takes minutes and provides updates on conversation topics and action items.
• Campus Security Authority: This position is designated as a Campus Security Authority (CSA) under the Clery Act and is required to comply with the requirements of this designation. Training is required and will be provided.
• Other duties may be assigned.

TYPICAL WORKING CONDITIONS
Work is performed in an open, cubicle type setting; above average noise level; continuous contact with staff, campus community, and public.
TYPICAL PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sit for extended periods; manual dexterity and eye-hand coordination; verbal and written communication; use of office equipment including computer terminals, telephones, copiers, and FAX. Ability to move throughout and between different departments and facilities in the organization.
POSITIONS DIRECTLY SUPERVISED
2-5 student employees
TRAVEL REQUIREMENTS
None
KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

• Policies, procedures, and operations of the WLC
• Principles of supervision, training, and performance evaluation
• Modern office methods, procedures, and equipment
• Computer systems and software applications, including Microsoft Word, Teams, Excel, BOX, ZOOM, Concur, NetSuite, Trello, DocuSign and others related to office support and administrative function
• Filing methods and record keeping systems to maintain compliance
• Reception and telephone use
• Basic mathematics
• Correct spelling, grammar, and punctuation
• Perform a variety of office and program support assignments with minimal supervision
• Prepare documents and reports with accuracy and timeliness
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions, written and oral
• Operate a variety of office equipment
• General knowledge of Robert's Rules of Order and the Gloria Romero Act.
• Best practices for minute taking of a corporate board.
• Develop and maintain effective working relationships with the campus community, general public, co-workers, and those contacted during the course of work
• Work well under pressure: multitask, be flexible while meeting multiple and sometimes competing deadlines
• Demonstrate cooperative behavior with colleagues and supervisors

MINIMUM EDUCATION and EXPERIENCE REQUIREMENTS

• Two (2) years of increasingly responsible full-time or part-time equivalent experience in a variety of office administrative support work and leading work direction in an office environment.
• High school diploma or equivalent.

PREFERRED REQUIREMENTS

• Supervisory experience.
• General knowledge of Robert's Rules of Order, the Glorio Romero Act and boardroom etiquette.
• Ability to type 55 words per minute.

SPECIAL REQUIREMENTS
Satisfactory completion of a background check (including a criminal records check) is required for employment. Associated Students will make a conditional offer of employment which may be rescinded if the background check reveals any disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.