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WaveStrong, Inc. is Hiring an Assistant Office Manager (Finance) Near San Ramon, CA
Requirements An Assistant Office Manager (Finance) with basic experience managing office functions for a technology related company is preferred. Previous HR experience and QuickBooks Online helpful. Experience with A/R and A/P functions. Strong organization and communication skills; detail-oriented and follow through on deadlines are all valuable to this position. The ideal candidate will be a quick learner, possess excellent communication skills, and have a keen attention to detail.
- 3 plus years of administrative and 2 plus year of AP/AR finance experience
- Flexibility in working with a variety of personalities
- Excellent administrative and organizational skills
- Answer phones and support associates in daily office operations
- Maintenance of office supplies and supply orders
- Provide mailing and shipping support
- Submit work orders for general facilities issues
- Must be self-sufficient, detail oriented, proactive, organized, fast learning, and problem-solving
- Must have a positive attitude and professionalism in all written and verbal contact
- Ability to multi-task and prioritize
- Ability to pick up new programs and concepts quickly
- Working knowledge of MS Office Suite (especially Outlook, Word, and Excel)
- AR/AP experience a plus - QuickBooks Online
- Preparing, reviewing, and compiling timesheet reports - track approvals (T-Sheets)
- Assist with audit invoices from contractors for accuracy and maintain tracking spreadsheet
- Assist with maintaining company personnel files, PTO & Sick time tracking spreadsheets
- Assist with maintaining employee database, PTO and sick time spreadsheet
- Proficiency in using NetSuite or similar ERP software.
- Organize company lunches and small events
- Audit expense reports from employees
- Completing E-Verify and background checks
- Experience with HRIS systems
Job Summary
Full Time
$78k-108k (estimate)
05/07/2024
05/20/2024
wavestrong.com
Pleasanton, CA
50 - 100
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The following is the career advancement route for Assistant Office Manager (Finance) positions, which can be used as a reference in future career path planning. As an Assistant Office Manager (Finance), it can be promoted into senior positions as an Office Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Assistant Office Manager (Finance). You can explore the career advancement for an Assistant Office Manager (Finance) below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Assistant Office Manager job description and responsibilities
An assistant office manager's duties mostly revolve around performing clerical tasks, such as organizing and maintaining accurate schedules and documentation, obtaining office supplies and equipment, arranging meetings and appointments, preparing reports
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Assistant office managers are professionals who coordinate and organize office procedures and administrative duties.
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Communicated frequently with vendors to ensure timely and accurate delivery of office supplies and services.
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Coordinate office staff activities to ensure maximum efficiency. Ensuring timely and accurate reporting and managing office budget.
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Oversee adherence to office policies and procedures. Require administrative tasks such as managing supplies, planning meetings, and organizing the office.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Assistant Office Manager jobs
Partner with HR to maintain and update office policies as needed.
03/13/2022: San Francisco, CA
Be organize when it comes to paper filing and archiving of files.
01/28/2022: Laramie, WY
Become proficient with Microsoft Outlook, Excel and Word.
01/16/2022: Macon, GA
Gain relevant office management and processes experience.
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Use project management software to deliver accurate reports.
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