Ambulatory Operations Coordinator - Stony Brook Radiology, UFPC

Location: Lake Grove, NY

Schedule: Full Time

Days/Hours: Monday- Friday 8:00 am to 4:30pm ; Occasional Saturdays

Pay: $25.27 - $31.58

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

SUMMARY: This position requires the incumbent to provide administrative support to the Practice. This position is essential to ensure efficient operation of the office.

Job Duties & Essential Functions:

• Research, analyze and evaluate data of various forms to make recommendations on various specialized projects
• Provide clerical support specializing in calendar and time management
• Perform a wide range of skilled administrative duties that will support ambulatory operations including coordinating office procedures and efficiencies
• Coordination of various Ambulatory Operations projects driven by senior management
• Screen and refer all incoming phone calls and visitors to ensure that accurate and timely communications are facilitated
• Assist with projects specific to Ambulatory Operations
• Maintain and develop integral relationships with executive team, referral sources, and outside vendors
• Regularly engage in a variety of contacts with external and internal sources to exchange information, arrange meetings, etc.
• Maintain proper levels of office inventories
• Coordinate division events
• Compile statistical, financial data and presentations as assigned
• Develop and maintain strategies for increased patient satisfaction
• Supervisory responsibility of front navigators to include, scheduling coverage for assigned areas, approval of payroll and paid time off
• Will conduct performance evaluations in conjunction with the director of Ambulatory Operations, as well as work with the Ambulatory Operations team on interviewing candidates for open positions
• Work with the Ambulatory Operations team to promote team work within the units assigned
• Work under the guidance of the Ambulatory Operations team to manage conflict and disciplinary matters

Required Education & Qualifications:

• High School Diploma/GED.
• Two (2) years of administrative/clerical experience.
• Must have excellent expressive and written communication skills.
• Must be highly organized.
• Must be proficient in Microsoft Office, Word, and Excel.

Preferred Qualifications:

• Experience in a healthcare setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.? SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.?

Given StaffCos employment responsibilities, it is deemed the employer for employment and labor law purposes.? Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.? The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMPs employees to perform their job duties may result in discipline up to and including discharge.