Job Summary
Serves as administrative staff to the Executive Director and Associate Director. Assists in the administration of programs and activities relating to all aspects of the state's operations.
Duties/Responsibilities

• Provides administrative support to the Executive Director and Associate Director.
• Coordinates all matters pertaining to fiscal transactions and administrative matters in conformity with API policies and procedures.
• Works with the Executive Director to manage budgets and prepare financial reports, as well as other required reports.
• Responsible for administrative duties such as the filing and ordering of office supplies, answering telephone/taking messages, typing, and maintaining all office equipment.
• Knowledgeable about all operations of the office including activities and special reports and ensures that work is completed and submitted on time.
• Understands and stays current on state legislative processing routines and ethics and lobbying requirements.
• Maintains liaison with various legislative offices as required obtaining needed information and copies of bills.
• Maintains legislative data base and keeps current during legislative session.
• Helps compile articles and pertinent media clippings in the region.
• Sees that all committee rosters and mailing lists are kept up-to-date and others are notified of any changes.
• Assists with the administration and staffing of various events.

Key Relationships

• Works closely with the Executive Director and Associate Director in the day-to-day operation of the regional office and provides the appropriate support as necessary.

Qualifications

• Requires 6-8 years of experience in a similar role and subject matter expertise.
• Bachelor's degree in relevant area, or other related field equivalent work experience. Some positions may only require an Associates degree/technical diploma, or other related field equivalent work experience.
• Requires comprehensive knowledge of API policies, practices, and procedures.
• Experience or interest in public policy and government affairs.
• Experience or interest in the natural gas and oil industry.
• Tech savvy and able to pick up new technology quickly.
• Self-starter and able to take initiative and be innovative.
• Experience with Microsoft Office 365 (Teams, excel, word, etc.).

Physical Requirements

• Able to remain in a stationary position working on a computer
• Move about the office to access office machinery, meeting rooms, etc. on occasion
• Operate a computer and other office machinery such as printers and copy machines
• Transport items and equipment up to 10 lbs. on occasion

Travel Requirements

• Up to 25%

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.
EEO Statement
API is an equal opportunity employer and diversity is a core value. We are dedicated to creating and sustaining an inclusive and equitable working environment for all. All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.
API is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org.