Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Under the supervision of the County Solicitor, the Office Manager is responsible for coordinating and performing departmental administrative functions related to payment processing, payroll, purchasing, scheduling, supervision of administrative staff and supporting work activities of the attorneys and office staff.

• Preparing and tracking numerous invoices including payments involving lawsuit settlements, and various miscellaneous payments for other county-related Invoices.
• Responsible for payroll, time records and personnel files.
• Entering Executive Actions in Action Tracker.
• Processing office requisitions and supplies orders.
• Ensuring maintenance of office equipment.
• Responsible for inventory control.
• Organizing and typing of memorandums, letters, reports, etc. as requested when related to payroll, purchasing and/or processing of invoices.
• Maintenance of office files.
• Forwarding PAA1000’s personnel actions to County Solicitor.
• Application of county policies and attendance at HR Liaison meetings as it relates to the administrative staff.
• Oversees special projects as assigned.

• County personnel policies and procedures.

• Proficient in Microsoft Outlook, Word, Excel.
• Proficient in the use of JDE accounting applications and employee management.
• Proficient in the use of OnBase applications.
• Proficient in the use of Action Tracker; assist departments with Action Tracker in training and trouble shooting.

• Communicate with department staff and County officials on the goals and objectives of the department and administrative functions.
• Be accountable for multiple and competing priorities and projects.
• Establish and maintain effective working relationships with the County Solicitor, supervisors, attorneys, and administrative staff.
• Plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures, etc. that are necessary for establishing and maintaining a viable administrative/human resource representative.

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Residency: Must become a resident of Allegheny County within one (1) year of appointment.

Veterans’ Preference: Will be awarded to eligible candidates.