TAIT Towers is the Market Leader in designing, constructing and delivering world-class solutions for live experiences.

Whether it’s creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT’s cutting-edge offerings continue to advance industry standards and exceed client expectations. As a global network of over 2000 employees in 14 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space. TAIT’s diverse group of clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé and The Olympics.

Position Purpose

The Executive Assistant will play a crucial role in supporting the Chief Legal Officer by assisting with various administrative tasks, coordinating schedules, and ensuring projects are done in a deadline-driven environment. The ideal candidate will be proactive, adaptable, and possess strong communication skills.

Essential Responsibilities/Accountabilities

• Perform a high volume of complex tasks autonomously in a global environment.
• Proactive ownership of the Chief Legal Officer’s calendar, scheduling and organizing complex, executive-level meetings, coordinating domestic and international travel, and a proven ability to plan-ahead and manage time effectively.
• Effectively create and develop PowerPoint presentations for Board of Directors and other executive meetings.
• Track and help drive the completion of key deliverables across the team
• Work closely with the leadership team and other Executive Assistants to provide support to the organization.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team events)
• Preparation and submittal of expense reports and other financial documentation.
• Serve as a liaison between the Chief Legal Officer and internal and external stakeholders
• Handle sensitive and confidential information with discretion and professionalism.

Competencies

Behavioral competencies that are critical to effective performance and a mapped for our organizational beliefs: Visionary, Ingenious, Dedicated, Together

• Initiate Action
• Detail Oriented
• Agile and Adaptable
• Communication

Minimum Qualifications

• 5 years of Executive-level administrative support and coordination experience.
• Previous experience in supporting legal professionals is highly desirable.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced and agile environment.
• Excellent communication and interpersonal skills, with a customer service-oriented mindset.
• Expert knowledge of Microsoft Office including Word, Excel, and PowerPoint especially presentation creation skills
• Knowledge of Concur or other expense tracking software.

TAIT Traits

What are the top 3 TAIT Traits that can best support success in this role? These are not necessarily traits a candidate is best at now, but rather the ones that can fuel results for the candidate once they are in the role.

The TAIT Traits are: Mindful Leadership, Coaching for Performance, Deep Listening, Emotional Agility, Accountability, Trust, Change Engaged, Decision Dynamics, Systems Thinking, Peak Performance

• Trust
• Accountability
• Peak Performance