Position Type:
Secretarial/Clerical/Building/School Secretary - 12-Months

Date Posted:
5/3/2024

Location:
Woodland Middle School

Date Available:
06/10/2024

Closing Date:
When filled

Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve.

If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.

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Position Title: Building Secretary

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in this posting.

Position Type: Non-Licensed Support Staff

Date Posted: May 3, 2024

Location: Woodland Middle School

Date Available: June 10, 2024
QUALIFICATIONS:

1. License:
   1. Required: N/A
2. Education:
   1. High School Diploma or above
3. Experience:
   1. Required - One (1) year experience working as a secretary, receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment.
   2. Preferred - One (1) year experience working as a secretary, receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment, preferably in a public-school setting or office.

ESSENTIAL PERFORMANCE RESPONSIBILITIES:
1. Supervises and directs usual office routines and practices associated with a productive and smooth running office
2. Supervises and directs office personnel in keeping student records as shall be required by the District and the State
3. Supervises and directs the daily/weekly staff attendance log
4. Supervises and directs the receipt and routing of incoming phone calls
5. Supervises and directs office personnel greets visitors courteously, determines their needs, and directs or escorts visitors to proper person
6. Supervises and directs office personnel maintaining an organized work station
7. Supervises and directs the receipt, sorting and distribution of incoming mail
8. Supervises and directs office personnel in assisting teachers in preparing instructional materials as requested
9. Supervises and oversees office/teacher supplies inventories
10. Supervises and provides training of office staff in efficient use of office equipment and software
11. Supervises and directs routing of material including correspondence, reports, notices, etc.
12. Supervises and directs regular filing system and filing of materials based upon the practice of the District
13. Supervises duties of and assigns work of office clerks/volunteers
14. Supervises and directs record keeping for student registration/transfer
15. Supervises and directs incoming monies and preparation of deposits to the Business Office
16. Supervises and directs the gathering and organizing of pertinent data as needed, and oversees it is compiled into a usable format
17. Monitors and trains office staff in the maintenance of such student records as shall be required
18. Develops and maintains procedural handbook for secretarial/clerical responsibilities
19. Supervises and directs the scheduling of appointments and arrangements for conferences and interviews
20. Supervises and directs any bookkeeping tasks associated with the building
21. Facilitates the coordination of student records between food services, business office and the student records clerk
22. Assists the administration in the evaluation, selection, recommendation for employment or dismissal of office secretarial/clerical staff
23. Performs such other tasks and assumes such other responsibilities as may be assigned by the Principal.

OTHER PERFORMANCE RESPONSIBILITIES:
1. Assist in other areas as needed.
2. Complete other duties assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Technical: Uses the district email system, Google platforms, Microsoft Office, and the district's attendance system; Must have strong typing and computer skills.

Interpersonal: Ability to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; and a strong sense of teamwork. Must be able to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff, and administration, etc.; and have strong customer service skills; communicate effectively with students, parents and staff; exhibit sound judgment in dealing with people; and follow directives given by Administration. Must also be a creative problem solver; and emphathetic, humanistic and open-minded.
DISTRICT CORE COMPETENCIES:

1. Support the establishment of mutual respect and equal human dignity across the entire school community.
2. Welcomes inclusion, equity and diversity.
3. Have an unwavering commitment to the success of all students.
4. Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.
5. Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.
6. Willingly anticipate, identify and adopt change.
7. Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.
8. Communicate with styles that are approachable and respectful.
9. Participate in professional development and training to become more effective and efficient.
10. Take initiative to manage multiple tasks.
11. Effectively organize work to be as productive as possible.

PHYSICAL DEMANDS:

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordination performance.

Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods. Must be able to lift 25 pounds.

Working Conditions: Some exposure to definitely disagreeable elements may exist, i.e., temperature changes, use of steps/stairs, walking long distances throughout the building, etc.
TERMS OF EMPLOYMENT: Full-time, 12-month (260 days), non-exempt Union position; 7:40 a.m. - 3:10 p.m.

SALARY RANGE: Minimal $16.81. As defined by the Collective Bargaining Agreement.

EVALUATION: Conducted Annually

HOW TO APPLY: Internal applicants should apply online at www.dist50.net and attach a resume to the online application. External applicants should apply online at www.dist50.net and attach three letters of recommendations, resume and transcript(s) to the online application.

All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply.

Further information regarding this position may be obtained by contacting:

CONTACT PERSON:
Mrs. Tiffany Drake
Principal
tdrake@dist50.net
(847) 856-3421

APPLICATION DEADLINE: Applications reviewed upon receipt

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services (847-596-5631) addresses questions regarding student discrimination and serves as the Districts Title IX Coordinator, and the Executive Director of Human Resources (847-596-5640) answers questions concerning employment discrimination.
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