Job Type

Internship
Description
Job title: Meeting Services Intern
Department: Meeting Services
Location: Nashville, TN
Reports to: Meeting Planner
FLSA Status: Part-Time/Non-Exempt
Duration: May 16, 2024 - August 9, 2024
Company Summary:
LEO Events is an award winning, full-service brand-experience agency. Since its founding in 2012, the LEO Events team has showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach. LEO's increasingly diverse staff of more than 90 full-time employees is distributed across the country and in four offices - Memphis, Nashville, and Chattanooga, Tennessee, and its newest outpost in Asheville, North Carolina. LEO's work is intentionally entrenched in the latest advancements, research, and data, ensuring that all events - virtual, live, and hybrid - uphold a strong connection between brands and people. LEO's clientele includes national and international brands such as Walmart, AutoZone, Sherwin-Williams, Nissan, and Hilton.
LEO Events is proud to be an equal opportunity employer. We don't just accept diversity, equity, and inclusion; we celebrate, support, and commit to growing it - for ourselves, our clients, our partners, our industry, and our communities.
Position Summary:
The Meeting Services Internship is a hands-on, educational opportunity to apply classroom theory to real world work experience. Designed for college students, or those recently graduated, the Meeting Services Intern will be for those who are or have studied in areas such as hospitality management, business, communications, public relations, or other similar degree paths. This semester-long internship will provide a unique agency perspective on the many functions that meeting services plays into an event/program - such as food & beverage, registration, venue sourcing, etc. in an exciting, fast-paced environment.
Job Responsibilities
•Support Meeting Services team with:
o Registration and attendee management support
o Meeting coordination duties as necessary
o Maintain accurate and organized files for internal and external programs
o Gather and prepare data in preparation of upcoming projects and identify future needs to complete projects
o Meeting services support such as managing agendas, meeting specs, diagrams, BEOs, signage plans, materials fulfillment, shipping, etc.
o Client site visit coordination
o Contract and invoice assistance
o Develop and maintain relationships with venues and vendors both locally and through program coordination efforts
o Assisting the Meeting Services Department with financial reconciliation as requested
•Ability to assist with the execution of small to medium meetings, events and/or conferences as the meeting services lead
•Support local events team with meeting or event management services as needed
•Other duties as assigned
Qualifications:
•Currently enrolled, or recently graduated from a 4-year university with a major in Hospitality Management, Business, Communications, Public Relations, or related field
Competencies:

• Customer service oriented
• Strong writing and communications skills
• Excellent organizational skills/habits
• Demonstrate creative and critical thinking skills
• Ability to multitask and manage competing priorities
• Technically savvy and advanced
• Professional and positive approach
• Self-motivated team player
• Strong computer skills including work with MAC and PC, Excel, Power Point, Publisher, Dropbox, and more
• Ability to work nights and weekends as requested
• Great team member: willing to roll up your sleeves and pitch in to help colleagues when needed

Environmental Conditions and Physical Demands:
Employee required to spend a portion of time in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Employee will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.
Salary Description

20/hour