Summary:

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in Houston, TX. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, exercise sound judgement, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, having a knowledge of technology and using it to effectively solve problems, and the ability to work with many different personalities while under pressure. 

Responsibilities include:

•  Administrative support for analyst and their teams
• Scheduling calls and meetings and accurate calendaring
• Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
• Creating and submitting Travel & Expense reports using Concur
• Support with heavy event planning, booking, scheduling, and registering of guests
• Maintaining Analysts’ contact and distribution lists
• Providing general office support, including ordering supplies, greeting guests, receiving mail
• Facilitating interaction with Jefferies’ support functions, such as facilities management and IT helpdesk, as needed by the office
• Interacting with local building management and vendors regarding office access and building services issues

Required:

• 1-3 years of experience preferably in finance 
• Experience with Microsoft Outlook, Excel, PowerPoint and Word is essential 
• Familiarity with SAP/Concur is preferred
• Strong communication, follow-up and organization skills and ability to maintain confidentiality, given the sensitive nature of our business 
• Administrative experience supporting multiple teams 
• Ability to multi-task and proactively anticipate team needs 
• Bachelor’s degree

The salary range for this role is $70,000-$115,000.