JOB
This is a clerical and administrative position that provides support for the East Point Municipal Court. Work involves entering citations into database running criminal and driving history reports, and scheduling court cases.
EXAMPLE OF DUTIES
Provides clerical support by answering and directing phone calls; assists at the front counter, distributes paperwork and information, processes and prepares legal documents and court forms; documents court orders and files paperworkCollects citations from officers; enters citations into the appropriate computer system and submits to the State of Georgia; runs criminal and driver history reports for each individual that receives a citationMaintains case files on incidents and arrests; assigns file numbers; constructs new case files; transfers cases to the appropriate agencyResponds to front window, telephone and written inquiresProvides assistance and information to attorneys, agencies, City staff and the general public on court procedures and the status of casesAttends court and assists the judge with court proceedingsRecords receipts and deposits payments according to established court proceduresPerforms other duties as assigned
SUPPLEMENTAL INFORMATION
Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentialityKnowledge of City policies, procedures, codes, ordinances and applicable State, Federal, and Local lawsKnowledge of GCIC rules and regulationsKnowledge of modern office practices, methods, equipment, and standard clerical proceduresKnowledge of basic bookkeeping practicesKnowledge of basic math and accounting practicesKnowledge of appropriate contacts for related police and court issuesSkill in operating a computer and entering data into a databaseAbility to operate GCIC to run criminal and driving history reportsAbility to read and comprehend various technical reports and legal terminologyAbility to handle confidential informationAbility to handle stressful situationsAbility to communicate with confrontational peopleAbility to maintain accurate recordsAbility to type and enter data correctlyAbility to maintain accurate and complete recordsAbility to prepare monthly reportsAbility to communicate clearly and concisely, both orally and in writingAbility to establish and maintain positive working relationships with those contacted in the course of work Supervisory Controls: Work is performed under the supervision of the Clerk of Court. Guidelines: Guidelines include City and Departmental policies, procedures, codes, and ordinances; Federal, State and Local laws; and GCIC Rules and Regulations. Complexity: This position consists of a variety of clerical and administrative duties. Scope and Effect: The purpose of this position is to ensure the effective and efficient daily operations of the municipal court. Personal Contacts: Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies and the general public. Purpose of Contacts: Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems. Physical Demands: The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity. Employee must possess the ability to climb stairs and perform light lifting. Work Environment: The work is typically performed in an office. Employee may be required to walk to other departments or offices outside primary building. Supervisory and Management Responsibility: None