GENERAL DESCRIPTION:

This is a skilled position responsible for complex clerical and stenographic work including administrative responsibilities.

ESSENTIAL JOB FUNCTIONS:

The following statements describe the principal functions of the job and its scope of responsibility but should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned.
• Determines zoning designations for parcels and answer questions relating to the zoning regulations.
• Reviews and signs off on building permits pursuant to zoning regulations. 
• Reviews and completes zoning confirmation letters and various applications. 
• Receives zoning complaints and coordinates action with Enforcement Officials.
• Assist the Code Enforcement Clerk in daily operations when necessary.
• Performs duties of an administrative nature for the supervisor.
• Participates in the work of the supervisor such as interviewing office visitors, securing details of injury, and issuing information regarding the services of the unit.
• Records and transcribes dictation where the position requires this skill.
• Files letters, reports, and related information in the prescribed manner.
• Keeps supervisor's appointment calendar and schedules meetings. Advises supervisor of meetings and events.
• Refers callers to other employees, officials or departments as needed.
• Takes minutes of conferences, meetings and official functions. 
• Consistently follows Board policies and procedures.
• Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization.
• Responds productively to change and performs all other tasks as directed.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Business English, spelling and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of computer operations pertaining to administrative office work, word processing, and spread sheeting. 
• Ability to prepare complex documents and compose letters and memorandum.
• Skill in recording and transcribing information at a normal rate of speed.
• Ability to make decisions in accordance with departmental rules, regulations and policy.
• Ability to establish and maintain effective working relationships with co-workers, managers, supervisors, directors, elected officials, vendors and the general public.

PHYSICAL SKILLS:

Must be able to remain in a stationary position for 50% of the time. Must be able to frequently position self to reach files and other office items located on low shelves or the floor. Must be able to inspect and assess daily email and postal mail correspondence. Frequently communicates with the public, vendors, and co-workers. Must be able to exchange accurate information in these situations. Frequently operates various types of office equipment to include, but not limited to a computer and copy machine. Occasionally ascends/descends stairs. Rarely moves materials and office equipment weighing up to 25 lbs. Constantly works in an indoor environment. Rarely works in inclement outdoor weather conditions. Rarely operates motor vehicle for up to four (4) hours continuously or intermittently. 

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

Graduation from an accredited high school or possession of an acceptable equivalency diploma and four (4) years of secretarial/clerical and word processing experience.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Must possess and maintain a valid Florida Driver's License. 

OTHER JOB-RELATED REQUIREMENTS:

Disaster Essential.

THE HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS
Does not Discriminate on the basis of age, race, sex, religious belief, color, national origin, disability/handicap, gender, gender identity, sexual orientation, genetics or any other legally protected group/class. We are proud to be a drug free workplace. Screening tests for illegal drug use may be required as a condition of employment