Division Administrator

• Supervising and training Pathways paralegals and seasonal interns.
• Coordinating paralegal and support staff hiring and training, including scheduling and conducting interviews and facilitating onboarding of new hires.
• Maintain bureau case tracking systems and perform statistical analysis as needed.
• Performing Administrative tasks for Division Chief and Deputy Division Chiefs.
• Performing computerized data searches relevant to specific cases assigned within the Pathways Division and the Trial Bureaus.
• Assist with developing and drafting internal forms, documents and presentations.
• Acting as primary liaison to Purchasing, Operations, Records, and IT Unit.
• Composing the monthly schedule of institutional assignments for legal and non-legal staff.
• Coordinating both in-person and virtual meetings including reserving conference rooms or setting up Zoom appointments.
• Approving support staff weekly timesheets.
• Performing other administrative and paralegal duties as needed.

• Bachelor’s degree from an accredited college required or expected by candidate's start date.

• One (1) year of criminal justice experience preferred.
• Ability to supervise various levels of staff based on agency initiatives.
• Excellent interpersonal, organizational, and communication skills required.
• Proficient in Microsoft Office products (Word, Excel and PowerPoint).
• Ability to quickly learn in-house proprietary applications.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Ability to work independently and manage multiple short-term projects.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Strong attention to detail and high concern for data accuracy.
• Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
• Resourcefulness, initiative and good judgment essential.
• Ability to interact with all levels of staff, witnesses, defense attorneys and law enforcement personnel.

• Apply with a Cover Letter & Resume.

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the

• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.