The University of Notre Dame (ND.jobs) is accepting applications for a Events Program Manager.
Applications will be accepted until 10/18/2023.
Inspired by Notre Dame's mission, our world-class faculty and students are pursuing globally significant, solutions-oriented research in line with President Jenkins' vision: "A great Catholic University for the 21st century, one of the preeminent research institutions in the world." To that end, Notre Dame Research (NDR) supports and encourages innovation in more than 30 core facilities, as well as in a number of key areas of research, including cancer, environmental change, global health, and many more.
The Notre Dame Research Communications (NDRC) team provides strategic support and guidance, as well as execution, for ND's research communications and events needs, especially within its reporting units. NDR now seeks a highly motivated professional to manage all research-related events. Events range from on-campus routine gatherings of faculty and staff to high-profile meetings and visits from federal and state officials and industry executives, at times with short notice and quick turnaround. This professional will assist with planning events and conferences, both nationally and internationally, at which the Vice President for Research or other NDR leaders will take part.
The successful candidate is a versatile and seasoned professional who can navigate the complexities of procedure and protocol for visits by high-level attendees, such as federal government officials, and plan successful visits, tours, and events. The top candidate will have a willingness and desire to learn requirements for such attendees.
This position requires quick thinking, problem-solving and decision-making skills with a touch of diplomacy, all while adapting to the rapidly changing nature of an event. This position will work with other communications team members, including writers, graphic designers, or videographers, for example, in order to ensure the event, conference, or meeting is delivered to the highest standard and that all communications and marketing opportunities are maximized. Aspects of this role will reach across the University and its varying research organizations and efforts, including those engaged with federally funded research, the AFRL Regional Research Hub and other national security efforts and internally sponsored events.
Position duties include:

• Coordinate and project manage identification and/or creation of events-related materials and collateral, such as badges, programs, leave-behinds, etc. Work with marketing and digital staff to develop, deploy, and track event invitations and responses.
• Manage all event-related administrative records, including budgets, record keeping, contact and vendor lists. Work with leadership and staff to devise and keep an active calendar of events and related timelines.
• Develop and execute plans and procedures for all relevant on-campus and local national security events. This includes determining event objectives and requirements, building timelines and runs of show, organizing meetings and processes, identifying and reserving locations, managing vendors and vendor contracts, and communicating to and advising all vested parties of their respective roles and expected outputs.
• Identify and coordinate external event opportunities, including vetting opportunities to showcase national security efforts to key stakeholders at trade shows, annual meetings, exhibits, and more. Coordinate event exhibits and layout and staff events as needed.
• Serve as the on-site contact for events, managing registration, coordinating vendor engagement, and maintaining close communications with all vested parties, especially security detail if required. Keep events on plan and on time, acting quickly if a plan needs to change. Ensure other event parties are apprised of event details and protocol.

NDR is committed to creating a community that fosters equity of experience and opportunity and ensures that members of all backgrounds feel safe, welcome, and included. We strive to achieve a culture of openness, autonomy, and belonging, making Notre Dame an exceptional place for our team, partners, and collaborators to flourish.
Minimum Qualifications:

• Bachelors degree in communications, management, or other relevant field
• 5-6 years of experience in event planning, logistics management, project management or closely related field required.
• Strong leadership skills and decisiveness to oversee and lead events as they form and progress.
• Candidates must be a creative and collaborative problem-solver with a proven ability to manage a continuous, professional presence in all areas of communications.
• Outstanding written, verbal, and interpersonal communication skills.
• Innovative problem solving.
• Proficiency in Macintosh platforms and Google products required, including email, calendar, sheets, docs, analytics, and more.
• Candidates will need the ability to function as a team member to fulfill team objectives while working collaboratively with the highest standards of confidentiality, discretion, and diplomacy.
• Attention to detail and experience with budgets.

Preferred Qualifications:

• Preference will be given to candidates with experience handling government protocols and/or national security event management.
• Candidates must have a valid passport or be willing to apply for one.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S24255. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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